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GOVERNMENT MILEAGE CONSERVATION 
IN WARTIME 

Hi; UdRARY 01 
CONGRfSS 
SFRIAl RFCORC 

JUN'2 1944 

A Manual for the Use of ^° p *.' 

iOVT 

Government Mileage Administrators 



U 


UNITED STATES OF AMERICA 
OFFICE OF PRICE ADMINISTRATION 
Automotive Supply Rationing Division 
WASHINGTON, D. C. 

1943 


Form OPA R*575 































































' 












































































— * 




































































































UNDER THE GOVERNMENT 
MILEAGE CONSERVATION PROGRAM 









OFFICE OF PRICE ADMINISTRATION 

WASHINGTON 25, D. C. 


To All Government Mileage Administrators : 


To win the war, essential transportation must be maintained. To maintain 
essential transportation, gasoline, tires, and automotive equipment must be 
conserved. To conserve these vital materials, mileage must be reduced. 

As an aid to the achievement of this objective, the Government Mileage Con¬ 
servation Program has been launched. Its goal is the elimination of every mile 
of driving in the public service which is unnecessary and which does not con¬ 
tribute directly to the general welfare or to the prosecution of the war. 

Participation in the Program by any unit of government is secured by the 
appointment of an official known as the Government Mileage Administrator, who 
is charged with the responsibility of supervising the use of motor vehicles driven 
in the service of the government. It is expected that he will reduce mileage 
by at least 40 percent under that driven in 1941. 

Heads of Federal departments and agencies and the governors of the States 
have given encouraging response to the request which has been directed to them 
to inaugurate the Mileage Conservation Program. Furthermore, many cities, 
boroughs, counties, and other units of local government all over the country are, 
at the request of the respective governors, participating wholeheartedly. We 
hope that the movement which they have helped to pioneer will be extended to 
all governmental units throughout the Nation. 

It should be emphasized that under the Government Mileage Conservation 
Program, no one way of administering the use of motor vehicles is required. 
Recognition is given to the fact that variations in the structure, size, and func¬ 
tions of different governmental units make adaptations to each situation neces¬ 
sary. The material presented in this manual is offered as a suggestion in terms 
of conservation plans which have been tested by actual operation and found 
to be successful. However, it is the feeling of those associated with the Program 
that insofar as each specific situation permits, the basic proposal herein con¬ 
tained should be adopted. 

We gratefully acknowledge the fine spirit of cooperation with the Program 
which thousands of loyal public officials and employees of our Federal, State, 
and local governments have shown. To them, this manual is dedicated. 

Sincerely yours, 


Chester Bowles, 

Administrator. 


November 15, 1948. 


IV 


TABLE OF CONTENTS 


Chapter p RK0 

I. The Government Mileage Conservation Program and How It Can Be 

Adopted_ 1 

II. How the Program Benefits Your Particular Government_ 4 

III. How the Government Mileage Conservation Program Can Be 

Administered_ 6 

IV. How Support for the Program Can Be Secured_ 20 

Appendix 

A. Letters of the President and the Administrator of the Office of Price 

Administration Launching the Mileage Conservation Program for 
the Federal, State, and Local Governments_ 25 

B. Some Rules, Regulations, Operational Forms, and Maintenance 

Instructions Which Are Being Used_ 30 

C. A Dispatching System for Motor Vehicles_ 62 

D. A Brief Guide to the Mileage Rationing and New Passenger Auto¬ 

mobile Rationing Regulations_ 65 

E. A Directory of Federal and State Government Mileage Administrators 

and of OPA and ODT National and Field Offices___ 69 


v 













CHAPTER I 


The Government Mileage Conservation Program and How It 
Can Be Adopted 

Government a Large User of Motor Vehicles 

Government is one of the largest users of motor vehicles in the 
United States. Most recent figures indicate that approximately three 
quarters of a million passenger cars, motorcycles, and commercial-type 
vehicles are owned by various government units—Federal, State, and 
local. In addition, thousands of privately owned passenger cars are 
driven in the public service. Although complete mileage figures are 
not available, estimates indicate that the mileage driven annually runs 
into the billions. 

Government Must Set Example of Conservation 

The rationing of automobiles, tires, and gasoline has focused atten¬ 
tion upon Government use of motor vehicles. It is obvious that the 
Government must lead the way in conserving the mileage driven in its 
service. In the first place, this would be an important step in mileage 
conservation. Measures which reduce Government mileage to the 
same degree as the rationing program has already cut civilian use will 
result in a very substantial saving of the stock pile of rubber and cor¬ 
respondingly scarce supply of petroleum products in certain areas. 
Furthermore, it will provide a constructive example to the citizenry 
and aid materially in gaining full public cooperation in reducing their 
driving to that which is absolutely essential. In a democracy, officials 
of government cannot ask sacrifices and adjustments of the citizens 
which they themselves are not willing to make. The public is becom¬ 
ing very critical of any evidence of the failure of their officials to 
eliminate abuses and inefficient practices in the operation of motor 
vehicles driven in the public service. It is regarded as a breach of 
responsibility on the part of public officials at a time when the very 
destiny of the country is at stake. 

The Proposal 

To the end that Federal, State, and local governments may adopt 
every possible measure to eliminate unnecessary use of motor vehicles, 
the Government Mileage Conservation Program has been launched. 
Its terms are simple and direct. In instituting the program, the fol¬ 
lowing steps should be taken: 

1. The chief executive officer of each government or government 
agency designates or appoints an official known as a Government 
Mileage Administrator who is given authority to supervise the use 
of motor vehicles driven on official business. The jurisdiction of 
thio official extends to passenger cars, trucks, busses, and other 

1 


2 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

types of equipment which are owned and operated by the govern¬ 
ment and to those vehicles which are privately owned, but driven 
in the public service. (This does not include privately owned 
vehicles used by individuals, corporations, or associations operat¬ 
ing under a government contract.) 

2. Through the proper administration of motor vehicular equip¬ 
ment, the mileage administrator will be expected to achieve a mile¬ 
age reduction of at least 40 percent compared with the mileage 
driven in 1941. He exercises responsibility for applying such meas¬ 
ures as elimination of the use of motor vehicles in those services not 
contributing to the general welfare or to the prosecution of the war, 
the pooling of cars, the prior clearance of travel requests, the use of 
public carriers where feasible, and closer supervision over the main¬ 
tenance and operation of commercial-type vehicles. 

3. He has the duty of setting up and supervising a plan for clear¬ 
ing* ration applications for gasoline, tires, and automotive equip¬ 
ment. 

4. At the end of each quarter of the calendar year, each State and 
local mileage administrator submits a report to his chief executive 
officer and to the Office of Price Administration. Local admin¬ 
istrators of cities, counties, special districts, and others report to 
the Office of Price Administration through the State Government 
Mileage Administrator. State Government Mileage Administrators 
transmit both their own reports and the local mileage administra¬ 
tors’ reports directly to the Office of Price Administration. Fed¬ 
eral mileage administrators assemble the data from the reports 
covering operations in Washington and in the field offices and re¬ 
port directly to the Office of Price Administration. The reporting 
procedure is explained in detail in Chapter III of this manual. 

Position of OP A and ODT Regarding Program 

It is important to emphasize that the Government Mileage Admin¬ 
istrators are in no way under the jurisdiction of the Office of Price 
Administration. They are officials of their respective government 
units, and their relation to the Office of Price Administration under 
the Mileage Conservation Program is a cooperative one. However, 
their control of vehicular use must conform to the mileage regula¬ 
tions prescribed by the Office of Price Administration and the Office 
of Defense Transportation. 

Basic Principles 

The Government Mileage Conservation Program rests upon two 
fundamental considerations: 

1. It recognizes that most unnecessary use of motor vehicles driven 
in the service of government is caused by the lack of coordinated 
supervision rather than by deliberate abuse. Regardless of the 
willingness of officials or employees to cooperate in saving mile¬ 
age, they are distinctly handicapped if no system is provided for 
them to follow. The only answer is to put into effect a plan which 
they will all have to observe. No such plan can function effectively 
without proper administrative supervision. For this reason, one 
official should be appointed whose sole responsibility it is to devise 
and administer ways and means of securing maximum efficiency 
in the use of motor vehicles. 


GOVERNMENT MILEAGE COXSEIRVATIlON IN WARTIME 


3 


2. Instead of securing the reduction of government mileage by the 
issuance of regulations from Washington, each unit of govern¬ 
ment determines for itself, within the limits of the general mileage 
rationing regulations as applied by the War Price and Rationing 
Boards, where mileage reductions are to be made. This places a 
distinct responsibility upon the officials who use or supervise the 
Use of motor vehicles in the government service to see that all abuses 
and inefficiencies are eliminated. 


555022 °— A?, - 2 


CHAPTER II 


Plow the Program Benefits Your Particular Government 

It Saves Critical War Materials 

Motor vehicles use some of the most critical materials needed for the 
war—rubber for tires; gasoline and oil for the motor; steel, copper, 
and other metals for repairs. 

Measures which save mileage save material. 

It Prolongs the Life of Existing Equipment 

New motor vehicular equipment of all types is becoming increas¬ 
ingly difficult to obtain. For the duration of the war existing equip¬ 
ment must largely suffice. Furthermore, it will be a considerable 
time after the close of hostilities before the automotive industry can 
return to production of passenger cars and commercial-type vehicles. 
This date is so uncertain that officials charged with the supervision of 
such equipment cannot afford to take chances by failing to conserve 
it. 

As the present equipment becomes older, particular care will have 
to be taken to preserve it and keep it in good condition. If this is 
not done, many essential services may have to be seriously curtailed 
or eliminated because of lack of transportation. 

It Helps Preserve the Nation’s Transportation 

The load which has been placed upon our transportation system 
by the war is so great that any substantial increase in demands for serv¬ 
ice may well cause a break-down in some of its phases. Since govern¬ 
ments require the extensive use of transportation in order to operate, 
they must employ every means possible of maintaining the facilities 
necessary to carry on essential functions. 

It Increases Efficiency of Operation 

The coordinated utilization of motor vehicular equipment in the 
government service increases the efficiency not only in the use of 
the vehicles themselves, but in the functions performed as well. It 
assures maximum use of equipment, avoids duplication of many serv¬ 
ices, and saves time of public employees because of the better plan¬ 
ning which is required. 

It Saves Money 

Measures which conserve equipment and reduce its use also save 
money. Unnecessary travel is eliminated, full use of vehicles se¬ 
cured, and the planned use of truck pick-up and delivery services 
assured. Furthermore, the careful supervision of motor vehicular 
maintenance avoids many costly repair bills. 

Such measures reduce expenditures at a time when revenues in 
many units of government are falling off. The money which is 
4 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


5 


saved results either in lower taxes or in the avoidance of additional 
tax levies by transferring such savings to those services which must 
be expanded because of the war. 

It Secures Public Acclaim 

Civic groups, individual citizens, and taxpayers welcome evidence 
of efficient government administration. This is particularly true in 
respect to the use of motor vehicles. The war and its attendant 
rationing regulations have highlighted the situation because the citi¬ 
zen feels that he should not be deprived of the full use of his car 
and truck, especially when his very livelihood is at stake, only to 
have his government apparently waste the savings which he has 
made. Government vehicles with their special insignia, and in some 
instances, license plates, are a matter for public notice. Likewise, 
heightened tax consciousness caused by the war makes all citizens 
doubly appreciative of any measure to save money taken by their 
representatives in office. 

Where the Mileage Conservation Program has been adopted, en¬ 
thusiastic support has been given in the press, on the radio, and in 
the publications of civic organizations. No other single measure 
can assure such favorable public response. 


CHAPTER III 


How the Government Mileage Conservation Program Can Be 
Administered 


Setting Up the Government Mileage Administrator’s Office 


Appointment of the Government Mileage Administrator 


The chief executive officer of each unit of government should desig¬ 
nate an official to be called a Government Mileage Administrator and 
to be charged with responsibility for supervising the use of all types of 
motor vehicles driven in the public service. Where few vehicles are 
used, the duties of the office can be performed by the executive officer 
himself. Where an official has already been exercising authority to 
control the use of motor vehicles, formal participation in the Govern¬ 
ment Mileage Conservation Program can be secured by designating 
him as the Government Mileage Administrator. 


Should Have Appropriate Background of Experience 

The first requirement for a Government Mileage Administrator 
is that he should be an official of the government unit in which he 
serves, rather than an adviser from the outside. This is necessary 
in order that he may exercise the authority which the duties of the 
position require. 

He should have had administrative experience, either in the field 
of travel, fiscal control, or motor-vehicular management. It has been 
found that designating the head of the travel office as Government 
Mileage Administrator tends to assure objective control, since the 
travel office itself does not use motor vehicles in an operational capac¬ 
ity. However, the choice of a mileage administrator should be made 
in terms of each situation, rather than in conformity with general 
principles alone. 

States and cities which have previously appointed a transportation 
administrator at the request of the Office of Defense Transportation, 
or which have executive secretaries of the state Highway Traffic 
Advisory Committees to the War Department, may deem it advisable 
to give such officials responsibility for administering the Government 
Mileage Conservation Program. However, it is recommended that 
this should be done only when the transportation administrator or the 
executive secretary of the state Highway Traffic Advisory Committee 
is an official of the particular government unit making the appointment 

Administrator’s Office Is a Full-Time Position Where Substantial Num¬ 
bers of Vehicles Are Used 

Where substantial numbers of vehicles are in use, the position of 
Government Mileage Administrator should be a full-time one. The 
responsibilities of administering a control system are so great that, 
6 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


7 


if an effective program is to be carried out, a separate office adequately 
staffed with administrative and clerical help is required. Where it 
is felt that the prestige of an existing official having a high rank is 
essential in order to assure the program’s effectiveness, an assistant 
administrator should be appointed to assume major responsibility 
for the details of administration. 

The economies effected by the program will greatly outweigh the 
expenses of maintaining a separate office. In one State, for example, 
an office costing $7,000 per year to operate saved approximately 
$250,000 in travel costs alone. This is a feature of the plan which 
appeals to both Government administrators and the public. 

Should Be Given Centralized Control Over Operation of Motor Vehicles 
Two basic practices, with variations, have been followed in setting 
up the Government Mileage Administrator’s office and prescribing 
his authority. One has been to leave the assignment of motor ve¬ 
hicles and the control over their use in the hands of the various de¬ 
partments, with the Government Mileage Administrator serving as 
a coordinator. His authority, in such instances, is primarily to sug¬ 
gest, stimulate, and coordinate mileage conservation plans. 

The other approach has been to place the assignment and ultimate 
control of all motor vehicles of the Government in the Mileage Ad¬ 
ministrator’s hands. He then determines which departments per¬ 
form functions requiring the reassignment of vehicles—such as police, 
fire, and highway departments—and the terms under which such re¬ 
assignments are made. He exercises immediate control over the 
remainder of the vehicles by operating them from a central pool to 
be described later. 

Wherever possible, the centralized type of office should be set up. 
The advantages are: 

1. It eliminates abuses in the use of cars assigned to departments 
or individuals. The Mileage Administrator is better able to dis¬ 
tinguish essentiality from mere inconvenience than is an official 
or other employee having authority to use a vehicle without specific 
review each time it is used. 

2. It makes possible the establishment of a central clearance point 
for travel, thereby securing maximum efficiency. Where control 
is decentralized by departments, department A and department B 
may each send cars having only one or two persons in them to 
the same outlying point. Central clearance assures that only one car 
goes, thereby saving mileage with resulting economies in tires, 
gasoline, equipment, and money. [Attempts to have interdepart¬ 
mental clearances made upon a voluntary or cooperative basis by 
means of bulletin boards or telephone calls may work after a fashion 
for a time, but such a practice soon tends to fall into disuse. The 
requirement of central clearance having the backing of an adminis¬ 
trative directive assures a continuing operation of interdepart¬ 
mental pooling.] 

3. It makes for more efficient distribution of motor vehicular 
equipment—particularly trucks, busses, and other commercial types 
or vehicles—over the various services of the government. The 
mileage administrator, bv having centralized records on vehicular 
maintenance and operation, is able to analyze relative needs for 
such equipment in terms of administrative efficiency. 


8 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

4. It enables the Mileage Administrator to make effective certifi¬ 
cations of motor vehicular ration applications. Decentralized con¬ 
trol tends to place the Mileage Administrator in the position either 
of rubber-stamping the department head’s requests or of question¬ 
ing their validity where it appears that excessive rations are sought. 

In large units of government, it is advisable for the Government 
Mileage Administrator to work with designated officials in the various 
departments and agencies who are connected with the operation of 
motor vehicles. Where the Mileage Administrator has centralized 
authority over the control of motor vehicles, these officials should 
serve as deputy administrators exercising such delegated authority as 
the Government Mileage Administrator deems expedient to give them. 
Where control over the use of motor vehicles remains decentralized 
in the departments, the departmental representatives should in effect 
become departmental mileage administrators working under the gen¬ 
eral direction of the chief Government Mileage Administrator. 

Where motor vehicles are operated in the field, subagencies of the 
Mileage Administrator’s office should be set up. Since in most cases 
the volume of work entailed is relatively small, the function can be 
performed by some operating official designated for the purpose. 
Whether extra remuneration is allowed is a matter for administra¬ 
tive determination based upon the amount of work entailed and the 
funds available. 

The Mileage Administrator's Office and Authority Should Be Specifically 
Authorized 

The Government Mileage Administrator’s office and the authority 
which he exercises must be defined by law, either by Executive order 
or by legislative action. 

If legislative action is necessary, the act should be in the form of an 
authorization to the chief executive officer to set up the Government 
Mileage Administrator’s office, stipulating only in broad terms the 
powers to be exercised. The necessary executive rules and regulations 
should then be promulgated to cover the details. Model forms are 
presented in the Appendix, pages 31-45. 

What the Government Mileage Administrator Should Do To Launch the 

Program 

Make a Study 

Immediately following his appointment, the Government Mileage 
Administrator should make a study of the pertinent laws and ad¬ 
ministrative rules and regulations relating to the maintenance and 
operation of motor vehicles. In this way he will be able to determine 
what legal changes, if any, are required in order to establish the type 
of office possessing the authority needed in administering the program. 
Where serious legal barriers exist, it may be necessary to establish the 
office of mileage administration as well as can be done under existing 
law,, and then immediately prepare the necessary legislative or acU 
ministrative acts'or rules to provide the desired authority. 

Next should be a study of the methods by which motor vehicular 
equipment is maintained and operated, with a view to determining the 
most efficient way of administering its use. This should cover both 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


9 


publicly and privately owned and leased vehicles used in the public 
service, including passenger cars, motorcycles, trucks, trailers, and 
busses. Information should be secured as to the number and type 
of vehicles in use, how use is authorized, the way in which it is re¬ 
ported, and such other specific data as are deemed essential. Further¬ 
more, a functional analysis should be made of the government to deter¬ 
mine which services can or cannot be administered without the use of 
motor vehicles. Such information is necessary to put the administra¬ 
tion of the whole program upon a firm foundation of fact, and to fa¬ 
cilitate compliance with war regulations, particularly those of the 
Office of Price Administration and the Office of Defense Transporta¬ 
tion. 

Since the Government Mileage Administrator functions as an exec¬ 
utive official, his authority does not extend to the supervision of vehi¬ 
cles operated by officials of the legislative and judicial branches. 
However, it is advisable for him to call the program to the attention 
of the appropriate officials of these branches, such as clerk of the legis¬ 
lature and clerk of court, and enlist their cooperation. 

Staff and Equip an Office 

As soon as the scope of the administrator’s authority is determined 
and his authority delineated, needs for office space, equipment, and 
administrative and clerical help should be determined. If this step 
follows a study of the problem, the presentation of requirements to 
personnel and budget officials is much more effective since it is backed 
up by specific knowledge of what is to be done. During the survey 
period it may be necessary to secure help by having employees detailed 
for duty until such time as the needs for a permanent staff can be de¬ 
cided upon. 

Have the Chief Executive Officer Establish Authority by Ad?ninistrative 
Order 

After the type of office and the authority to be exercised by the 
Government Mileage Administrator have been decided upon, the 
position should be given administrative recognition by executive 
order. Copies of the order should be directed to the heads of all 
departments, agencies, and offices. 

Prepare and Distribute Operating Instructions and Forms 

The Government Mileage Administrator’s authority can be made 
effective only through the issuance of operating instructions and 
forms. These should cover such matters as authorization for travel 
for both privately and publicly owned passenger cars, travel logs 
for reporting mileage, methods and forms for securing information 
on the operation and maintenance of equipment, including applica¬ 
tions for mileage rations for clearance through the mileage admin- 
strator’s office, and the like. (See Appendix, pages 45-G1, for sample 
forms.) 

It is advisable to issue a periodic bulletin to the heads of the various 
departments and agencies, and in some cases to employees, keeping 
them informed on new procedures and rationing requirements. At 
specified times, a report should be included of the progress made at 
the various departments and agencies under the Mileage Conserva¬ 
tion Program. 


10 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

Hold a Meeting of Department and Agency Heads 

When instructions and forms are ready for distribution, a meeting 
should be called of all department heads and others affected by 
the program to explain its purpose and the method of operation. If 
possible, the meeting should be presided over by the chief executive 
officer. 

In Case of State Government Mileage Administrators, Steps Should Be 
Taken to Secure Adoption of Program by Local Units of Government 

The State Government Mileage Administrator should prepare a 
letter for the governor’s signature to the heads of local governments 
of the State. They should be asked to participate in the Mileage 
Conservation Program by appointing their own Government Mileage 
Administrators, clothed with the authority to administer a Mileage 
Conservation Program. Information explaining how the program 
can be administered should be included. Even though many of the 
smaller units may operate few vehicles, all of them should be can¬ 
vassed, since the total mileage of these units represents a substantial 
amount. 

As the program develops, the State Government Mileage Admin¬ 
istrators should stimulate and coordinate the activities of local mile¬ 
age administrators through conferences, letters, and personal con¬ 
tacts. Furthermore, they should be instructed to submit all reports 
on the progress of the program to the State Government Mileage 
Administrator, as discussed later on page 18. 

To facilitate the coordination of local programs, the State Govern¬ 
ment Mileage Administrator may find it advisable to appoint a 
mileage conservation advisory committee made up of representatives 
of State and local governments and official associations. 

How the Mileage Conservation Program Operates 

There are many ways in which efficiency in the use of motor ve¬ 
hicles may be increased. The suggestions given below are taken from 
the actual operation of mileage conservation measures put into effect 
by Federal, State, and local units of government. By adopting these 
techniques, mileage reductions have been achieved up to as much as 
60 percent of that driven when no central administrative control 
existed. 

Eliminating Use of Vehicles for Services Not Contributing Directly to 
Public Health, Safety, or the War 

The need for mileage conservation is so great that many services 
to which the public has been accustomed must be curtailed or elimi¬ 
nated. Therefore, the Government Mileage Administrator should, 
after the over-all study has been made, prepare a list of duties and 
functions which either could be eliminated for the duration, or which 
could be carried on without the use of passenger cars, busses, or 
trucks. Through cooperation with the proper operating officials, 
backed by the support of the chief executive officer, the necessary 
adjustments can be made. Where legislative action is necessary to 
permit this to be done, steps should be taken to have the proper 
provisions enacted. 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 11 

A method used with success in reducing mileage is to have depart¬ 
ments communicate with those public groups who most frequently 
receive services, asking them to rely more upon themselves and local 
authorities, ratner than upon some State or Federal office. For ex¬ 
ample, persons are requested to call the local health and police author¬ 
ities instead of the county, State, or Federal offices. 

The elimination of unessential services is a difficult task, but it is 
a fruitful source of mileage reduction. It is facilitated by the pressure 
of the war effort and by the falling-off in demands for certain Gov¬ 
ernment services, such ‘as maintenance of parks and recreational fa¬ 
cilities, construction of public building projects, and the like. 

Such an adjustment is in line with what is being done by private 
enterprise, where, for example, store deliveries and other services are 
either eliminated or drastically curtailed. It is only reas(Miable that 
the Government itself should make similar adjustments. Proper pub¬ 
licity on such curtailment of services will convert possible opposition 
to active support and gain acceptance for such measures as may be 
necessary to effect it. 

Central Pooling of Passenger Cars 

One of the most widespread abuses in the use of official passenger 
cars arises from their assignment to departments and individuals with¬ 
out central administrative supervision. Individual assignment, in 
particular, gives rise to much unnecessary driving both in performing 
official duties and for personal use. Such controls as the checking on 
gasoline consumption, reporting speedometer readings, and “investi¬ 
gations” are generally ineffectual. Real efficiency can only be secured 
when the control is exercised prior to travel rather than afterward. 

For this reason, it is advisable to have all official cars initially as¬ 
signed to the Mileage Administrator’s office. A careful study should 
be made of departmental needs. Where it is advisable to operate cars 
without prior travel clearances, a reassignment of cars to such depart¬ 
ments should be made. This is usually done in the case of police, fire, 
and certain enforcement or inspectional agencies where prior authori¬ 
zation for use is not feasible. However, when reassignment is made, 
the terms under which the vehicles are to be used should be stipulated. 
Thus, in the case of police patrol cars, it may be desirable to use them 
for transporting employees, in an emergency, between points not ade¬ 
quately served by public transportation facilities. An understanding 
could also be secured that unnecessary police cruising will be elimi¬ 
nated by putting patrol cars on call at fire houses and by having road 
cars stationed at traffic concentration points. Where commercial-type 
vehicles are involved, a careful study should be made of their use and 
a plan enforced to assure their most efficient utilization. Moreover, 
closer supervision should be maintained over all reassigned vehicles 
to make certain that they are properly maintained and operated. 

The central pooling of privately owned cars can be put into effect 
either by allowing extra compensation for carrying additional passen¬ 
gers or by establishing the rule that reimbursement for mileage will 
be denied to employees not operating their cars within the pool. One 
State provides that the employee who is willing to pool the service of 
his car w T ill receive 5 cents per mile for his own transportation and 2 

555022*—43 - 8 


12 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

cents a mile extra up to a maximum of 10 cents a mile for each addi¬ 
tional employee whom he carries. Each department is then billed bj- 
the central office at the rate of 5 cents a mile for each of its employees 
riding in the car up to a maximum of 10 cents a mile for any one de¬ 
partment. In this way, the central office can show a “profit” on the 
transaction which can be applied to the cost of operating the office and 
to the purchase of additional motor equipment and repairs. Because 
this is a bookkeeping measure, the Government saves money since, for 
example, the transportation of five persons will only show a net cost 
of 10 cents a mile as compared to 25 cents, should each employee ride 
in a separate car. 

It should be noted that central pooling does not necessarily mean 
that all cars must be kept at the same place. It merely means that the 
control of £heir use is centrally exercised.' 

Prior Clearance of Travel 

The success of a truly effective mileage conservation program rests 
upon the requirement that travel for all departments and agencies 
must be authorized in advance in the office of the Government Mileage 
Administrator. Where the authority to authorize travel is retained 
at the departmental level, the maximum amount of interdepartmental 
cooperation should be obtained through voluntary clearance with the 
Government Mileage Administrator or by means of a bulletin board. 

The steps to be taken in administering a system of central advance 
clearance for travel in the Mileage Administrator’s office are as 
follows: 

1. Application. —Each employee files an application for approval of 
his trip by passenger car preceding the proposed trip. Such applica¬ 
tions should be filed for trips of 1 day, or itineraries of more than 1 day. 
At the latest, filing should be on the day preceding the start of the trip, 
and at a designated time. When possible to plan schedules, itineraries 
of a week or more should be requested on one application, and filed 
as far in advance of the trip as possible. A statement of the duties 
to be performed should be included in the application. This should 
be in brief detail to give the administrator sufficient information to 
group intelligently compatible services in pooled automobile travel. 

2. Coordination of Applications. —This should be attained by two 
basic methods: 

A. Visual, by location. —In which the points to which travel 
is requested are grouped. The use of pins on a map of the terri¬ 
tory being served is the best visual index. This method, coupled 
with a matched grouping of the applications, clarifies overlapping 
destinations. 

B. Compatibility of services. —In which travel to identical 
destinations is carefully considered by the administrator so that 
traveling employees may be properly grouped in terms of the 
work to be performed. Pooling serves little purpose if an essen¬ 
tial service on a “one-stop job” is combined with another on a 
trip involving 20 calls. The administrative feasibility of 
consolidated trips is an important factor in the successful oper¬ 
ation of a pooling plan. By full knowledge of all travel through 
a centralized control point, inefficiencies arising from unsound 
combinations can be avoided. Similarly, travel can be planned 


GOVERNMENT MILEAGE CONSERVATION EST WARTIME 13 


by combinations of various methods, using pool cars, assigned 
cars, and common carriers to complete a point-to-point journey. 

For example: An employee may be assigned to a pool car for 
travel from an origin point to city A. The pool car may then go 
on to another point, and the employee remaining in city A travel 
to city B by bus. At city B the employee is picked up by another 
pool car for travel to city C and returned to the point of origin. 

3. Cheeking of travel requests with common carrier schedules .— 
Each application should be checked against the common carrier 
schedules to see if railroad or bus services are adequate. If it appears 
from the duties to be performed and the time schedule given that com¬ 
mon carriers will suffice, the applicant should be so advised. 

4. Authorization of travel. —Each employee should be provided with 
a certificate indicating that his travel has been approved and listing 
the names of the persons who are to accompany him or whom he is to 
accompany. In the case of privately owned vehicles, if the employees 
are anxious to use their cars, a system of rotation can be applied. 

5. Travel records. —The mileage administrator should maintain the 
following information: 

A. An index of all vehicles which might be operated, either 
Government or privately owned ? such index showing the owner¬ 
ship, license number, and capacity of the vehicle. Each vehicle 
should be assigned an identitying number. 

B. The approximate position of each car in travel as indicated 
by numbered pins on a map to correspond with the identifying 
number. 

C. A periodic statement to each department, listing the travel 
approved for that department and the amount of reimbursement 
due. 

Dispatching System 

Where delivery, messenger, and passenger shuttle services are used 
within the confines of a city or other comparable geographic area, a 
central dispatching system is a great mileage saver. Bolice cars 
assigned for cruising and for emergency calls can adopt much the 
same plan. A description of a dispatching system in use is given in 
the Appendix, pages G2-64. 

Use of Public Carriers, Telephone, and Mails to Save Mileage 

Whenever possible, alternative means of transportation and com¬ 
munication should be used. A study of public carrier routes and 
schedules will often disclose that such facilities can be used to 
advantage. One State Mileage Administrator found that, prior to es¬ 
tablishing central travel clearance, 14 passenger cars carrying 1 of¬ 
ficial each drove between the State capitol and an outlying town, 4 
of them, incidentally, from the same department. This was done 
despite the fact that 32 round trips a day were made by public car¬ 
riers. Under the administrator’s regulations now in effect, all travel 
between these points is made by common carrier. 

The practice has developed of purchasing streetcar tokens and 
passes for the use of employees required to make short trips around 
town. Economies in mileage and cost of operation can similarly be 


14 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

made by having high ranking officials use taxis rather than individu¬ 
ally assigned cars and chauffeurs. In one instance, cars costing $6 
a clay to operate and used only a few hours a day were withdrawn 
from assignment, and the same transportation was furnished by taxi 
service at a cost of only a few cents a day. 

The full use of telephone and mail services oftentimes reduces the 
need for travel. Unnecessary personal calls which require travel by 
passenger car can be eliminated. Careful scheduling of appointments 
m advance can result in fuller utilization of time spent on field trips; 
and appointments can be made at times when it is known that common 
carriers will provide transportation rather than with the hope that 
the timetable will fit the meeting hour. Preparation of informal 
bulletins and reply forms, coupled with frequent announcements 
through the press of governmental policies and procedures, also helps 
materially to conserve mileage by reducing demands upon officials. 

Proper Maintenance and Operation of Equipment 

Through proper maintenance and operation of motor vehicular 
equipment, savings in tires and gasoline can be made which achieve 
results corresponding to a substantial reduction of mileage. There 
is no advantage in saving tires by reducing the amount and speed of 
driving only to have them ruined by abuse and neglect. Likewise, 
there is no point in eliminating unnecessary mileage to save gasoline 
while, at the same time, an equivalent amount of gasoline is wasted 
through operating an improperly tuned motor or because of an oper¬ 
ator’s faulty driving habits. 

Certain general maintenance and operation techniques should be 
observed: 

1. Inspect all vehicles every 1,000 miles. 

2. Replace faulty parts before a break-down occurs. 

3. Have repairs made by skilled mechanics. 

4. Place official vehicles under shelter wherever possible. 

5. Observe the 35-mile-an-hour speed limit. 

6. Train drivers in proper driving habits. 

T. Supply official vehicles with “defect report cards,” on which 
those using the cars report any defect, even those of minor 
nature, when the car is returned to the central garage. These 
cards may be turned over to a repair foreman, or placed un¬ 
der the blade of the windshield wiper in plain view, to assure 
correction of defects before the vehicle is used again. 

8. Secure professional tire-conservation service now being offered, 
for a nominal fee, by several tire manufacturing concerns, if 
10 or more vehicles are operated. 

Certify Ration Applications 

Working in cooperation with the department heads of a government 
unit, the administrator is in the best position to certify applications 
for gasoline, tire, and motor vehicle rations for official vehicles and 
for gasoline rations for those which are privately owned but operated 
in government service. By such a method, all departments and in¬ 
dividuals receive fair and impartial treatment, no essential service 
need is sacrificed for one which is nonessential, and the granting of 
inflated rations is precluded. 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


15 


Under the principle of the separation of powers, the Government 
Mileage Administrator’s authority ordinarily extends only to the cer¬ 
tification of ration applications for motor vehicles used by the execu¬ 
tive branch. However, it is suggested that the cooperation of the 
judicial and legislative branches with the Government Mileage Con¬ 
servation Program be solicited by the chief executive officer. 

A. ‘ Certification Procedure 

1. The Government Mileage Administrator should seek from his 
chief executive officer the sole authority to certify all ration applica¬ 
tions involving motor vehicles used in the service of at least the execu¬ 
tive branch. This authority should extend to all types of rations, 
as described in Section C, pages 17-18, although it may be exercised 
over one or more types of rations as determined by the chief executive. 

2. The Mileage Administrator notifies the national, State, or district 
office of the Office of Price Administration, as the case may be of: 
(1) his name; (2) his office address; (3) the authority which he 
exercises over the approval or certification of all ration applications 
involving motor vehicles, including a statement whether or not this 
authority extends to the legislative and judicial branches; and (4) the 
identity of the government unit which he represents. The recom¬ 
mended procedure to be followed is: 

(a) Federal Government Mileage Administrators in Washing ton 
should transmit this information to the national office of the Office 
of Price Administration. Furthermore, each Federal departmental 
administrator who is represented in the field by field mileage ad¬ 
ministrators, should instruct them to furnish the above-mentioned 
information to the appropriate district offices of the Office of Price 
Administration when the internal development of the Mileage Con¬ 
servation Program makes this step possible. 

(b) State Government Mileage Administrators should notify the 
district office of the-Office of Price Administration which has juris¬ 
diction over the area which includes the capital city. 

( c) Local Government Mileage Administrators should notify 
the district office of the Office of Price Administration which has 
jurisdiction over the area which includes the seat of government. 

3. The particular office of the Office of Price Administration which 
receives this information will transmit it to the War Price and Ration¬ 
ing Boards within its jurisdiction and to the appropriate district 
office of the Office of Defense Transportation for their use when con¬ 
sidering motor vehicular applications from the unit of government 
whose mileage administrator has officially indicated participation in 
the Government Mileage Conservation Program. 

4. Department heads are advised by the mileage administrator, and 
through them employees are notified, that as of a fixed date, all ration 
applications for vehicles must be certified by the administrator. 

5. As renewal dates for rations are known well in advance, applica¬ 
tions are prepared and mailed or delivered to the administrators, 
depending upon whether the employees are at the seat of govern¬ 
ment or in the field. Upon receipt of such applications, the adminis¬ 
trator : 

(a) Compares the requested ration with current usage. 


16 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

(b) Determines whether or not the reduction policy has been 
considered. 

6. If the application is reasonable, in accordance with reduced 
needs, it is certified by the administrator and returned to the appli¬ 
cant for presentation to his local War Price and Rationing Board. 
If the application shows a request for an increase in rations, the 
administrator: 

(a) Contacts the department head to determine if any new or 
extended duties make additional ration necessary. 

(b) Agrees on the essential increase if such is generally neces¬ 
sary, and certifies accordingly. 

( c ) Advises the department head that certification will be at 
the reduced level if no need for increase is shown. Certification is 
then given at the reduced figure, designated in red beside the appli¬ 
cant’s requested figure, and plainly marked as the ration to be 
granted. Some State administrators use a special rubber stamp 
calling attention to any variance between the requested and certi¬ 
fied ration allowances. 

{d) Checks on any applications which may have gone directly 
to a rationing board or to the district ODT office without passing 
through the administrator’s office. Arrangements should be made 
to have these reviewed by the administrator for any adjustment 
which he feels is warranted. 

B. Action of OP A Ration Boards and ODT District Offices on Appli¬ 
cations 

Local War Price and Rationing Boards and the district ODT offices 
have been advised to proceed by the following methods: 

1. Local War Price and Rationing Boards 

(a) Whenever an application for gasoline, tires, and automo¬ 
biles is made on behalf of a government agency which is under 
the jurisdiction of a Government Mileage Administrator, the Board 
should determine whether or not that application has been approved 
by the Mileage Administrator in accordance with the approval or 
certification authority which he exercises in behalf of his own 
government. If it has not been approved by the Mileage Admin¬ 
istrator in accordance with his authority, the Board should re¬ 
quire such approval unless the applicant furnishes satisfactory 
explanation for not securing it. 

Therefore, the Government Mileage Administrator should notify 
appropriate department heads and employees that applications in¬ 
volving gasoline and tires for vehicles owned by the government, or 
the purchase of automobiles for government use, should have the 
approval of the administrator before the application is forwarded 
to the Board. 

(&) Where the Board is notified that the Government Mileage 
Administrator of a particular unit of government has sole authority 
to certify applications for supplemental gasoline rations needed for 
official business in private cars or motorcycles, the Board shall re¬ 
quire such certification by the Government Mileage Administrator. 

In this case, the administrator should notify all department heads 
and employees, wffiere there is use of private cars or motorcycles on 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 17 

Government business, that applications must be certified by the 
administrator before being forwarded to the Board. 

(a) Under the Mileage Rationing Regulations, Ration Order 5C, 
the Boards have broad discretion in requiring evidence of occupa¬ 
tional needs when passing upon applications for official and supple¬ 
mental gasoline rations. It is, therefore, within the scope of the 
Boards’ authority to question the need for the amount of occupa¬ 
tional mileage sought by any unit of government which fails to meet 
effectively any or all provisions of the Government Mileage 
Conservation Program. 

2 . District Offices of the Office of Defense Transportation 

(a) The district ODT offices have been notified by their national 
office that any working arrangement which is made with the Gov¬ 
ernment Mileage Administrators in their respective areas is a mat¬ 
ter for their own determination. The Mileage Administrator should 
take the initiative and arrange a meeting with the district ODT 
office to confer on an agreeable procedure whereby his advice and 
recommendation may be received when considering Certificates of 
War Necessity for commercial vehicles used by his Government or 
for the purchase of new commercial-type equipment. 

3 . Action on applications for vehicles used in the service of legislative 

and judicial branches . 

Unless the rationing boards and district ODT offices are specifically 
informed of the Mileage Administrator’s authority to certify ration 
applications for vehicles used by the judicial and legislative branches, 
they will require his certification only on applications for vehicles 
used by the executive branch. Where legislative and judicial appli¬ 
cations are not to be certified by the Government Mileage Administra¬ 
tor, the certification procedure will follow that which has always been 
prescribed in the Regulations, OPA Ration Order 5C. 

State and local Government Mileage Administrators should, when 
submitting to the appropriate OPA district office the statement of 
their certification authority over motor vehicular ration applications, 
specifically mention wdiether or not this authority extends to the 
legislative and judicial branches. 

C. Types of Motor Vehicle Rations 

The Mileage Administrator’s certification authority should extend 
to all applications for: 

1. Gasoline Rations (see Appendix, pages G6-67). 

(a) Official. —For passenger vehicles owned by the Govern¬ 
ment, on OPA Form R-551. 

(b) Supplemental. —For passenger vehicles which are pri¬ 
vately owned and operated in Government service with or with¬ 
out compensation, on OPA Forms R-535 and R-543 (Renewal). 

( c ) Preferred. —Same as for (b). 

(d) Certificates of War Necessity—On ODT Form SU-A for 
commercial vehicles owned by or leased to the Government. 


18 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

2. Tire and Tube Rations (see Appendix, page 67). 

(a) Passenger Oars.— Owned by the Government or privately 
owned and operated in the Government service with or without 
compensation, on OPA Forms R—l and R—l Revised, except in 
the case of emergency reserve applications which are made on 
OPA Form R-19. 

(b) Commercial-type vehicles. —Owned by the Government, on 
forms described in (a) above. 

3. Motor Vehicle Purchase Rations (see Appendix, page 68). 

(а) Passenger Cars. —On OPA Form R-213. 

(б) New Commercial-Type Vehicles. —On Form WPB-663, 
formerly PD-310. 

Submit Quarterly Reports 1 

Reports covering the administration of the Government Mileage 
Conservation Program should be made by the Government Mileage 
Administrators at the close of each quarter of the calendar year. The 
necessary report forms will be supplied directly to Federal and State 
Mileage Administrators. Local administrators will receive copies 
from the office of their respective State Government Mileage Adminis¬ 
trators. The procedure to be observed by local, State, and Federal 
Mileage Administrators is outlined below: 

1. Local Government Mileage Administrators 

Within 20 days following the end of each calendar quarter, each 
local Government Mileage Administrator should prepare in triplicate , 
a report on OPA Form R-567 (see page 60), covering all vehicles 
for which he is responsible as an administrator of the program. One 
copy of this report should be retained in the administrator’s files, and 
the original and one copy submitted to the State Government Mileage 
Administrator at the State capitol. 

2. State Government Mileage Administrators 

Within 30 days following the end of each calendar quarter, the 
administrator should prepare in triplicate a report on OPA Form 
R-567 covering all vehicles used in the service of the State. One 
copy of this report should be retained in the administrator’s files, and 
the original submitted to the Office of Price Administration, Auto¬ 
motive Supply Rationing Division, Washington, D. C. The third 
copy should be sent to the regional office of the Office of Price Admin¬ 
istration for the region in which his State is located. 

The State Government Mileage Administrator, after examination 
for adequacy, should also forward to the Office of Price Administra¬ 
tion, Automotive Supply Rationing Division, Washington, D. C., one 
copy of each quarterly report submitted to him by the local Govern¬ 
ment Mileage Administrators. 

3. Federal Department and Agency Mileage Administrators 

Within 30 days following the end of each calendar quarter, each 
Federal Mileage Administrator in Washington, D. C., should prepare 
in triplicate a report on OPA Form R-567, covering all vehicles under 

1 Note.— All reporting or record-keeping requirements of this manual have been approved 
by the Bureau of the Budget in accordance with the Federal Reports Act of 1942. 



GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


19 


the jurisdiction of his department or agency. One copy of this report 
should be retained in the files of the administrator, and the original 
and one copy submitted to the Office of Price Administration, Auto¬ 
motive Supply Rationing Division, Washington, D. C. 

4. Reports to be Summarized and Publicized 

The material will be tabulated in summary form in Washington. 
Each State Government Mileage Administrator will be furnished with 
the summarized data relating to the local governments in his particular 
State. Copies of this material will also be furnished to the appro¬ 
priate regional offices. 

The information received from the Federal department and agency 
mileage administrators will be summarized and reported to the 
President. 


535022°—43-4 


CHAPTER IV 

How Support for the Program Can Be Secured 

The adoption and administration of the Government Mileage Con¬ 
servation Program can be greatly facilitated by means of a well- 
devised plan to secure active support. Everyone should be impressed 
with its need, fundamental purposes, operation, and benefits. For 
this reason, there should be a twofold appeal, first to the official em¬ 
ployees of the Government, and second, to the public. 

What Should Be Emphasized 

In publicizing the program, the benefits which accrue both to the 
Government and to the public should be emphasized. Those listed in 
Chapter II may well be adapted to each local situation. By way of 
restatement, the advantages of the Government Mileage Conserva¬ 
tion Program are: 

1. It saves critical war materials. 

2. It prolongs the life of existing equipment. 

3. It helps preserve the Nation’s transportation. 

4. It increases efficiency of operation. 

5. It saves money. 

6. It secures public acclaim. 

Securing Official Support 

Support of the Government officers and employees who are affected 
by the program is very important. Particularly essential is it that 
the chief executive officer, department heads, and other high officials 
should be fully acquainted with it. Without proper backing, the 
Government Mileage Administrator will find it difficult, if not im¬ 
possible, to operate. Some steps which can be taken are: 

1. Work out with the chief executive officer the type of office to 
be set up and the authority to be exercised. 

2. After the plan has been set up by the necessary legal action, 
meetings should be held with department heads and other officials and 
employees affected by it. At this time, the use of new forms which 
have been prepared can be explained. 

3. Display posters depicting the program and its anticipated 
results. 

4. Windshield stickers to indicate vehicles being operated under 
the terms of the Government Mileage Conservation Program should 
be used. 

5. Conduct interdepartmental mileage reduction contests. A mile¬ 
age-saving goal of at least 40 percent should be set up for all depart¬ 
ments, and as each department reaches it, proper publicity should 
be given within the organization. This can be done by a general 
letter or information bulletin in which the standings of all depart- 

20 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 21 

ments are shown. The use of “thermometers” to indicate relative 
departmental standings is an effective device. This will help build 
friendly competition, give to those who reach the goal a “pat on the 
back,” and stimulate those who are not making proper headway. 

6. Use the columns of employee publications to describe the pur¬ 
pose of the program, its operation, and its accomplishments. 

7. Have all Government-owned vehicles prominently marked with 
official insignia, if this has not already been done, so that they may be 
readily identified by the public. This discourages their use for other 
than official business. 

Securing Public Support 

Public support for the program is essential, both as a means of in¬ 
forming citizens of the constructive work being done by the Govern¬ 
ment, and also as a way of encouraging officials and employees them¬ 
selves to give their full cooperation. Furthermore, it serves as a 
convenient method of bringing about a constructive relationship be¬ 
tween the citizens and their Government, since it accomplishes a result 
that by its very nature has widespread appeal. 

Planning a Publicity Program 

The following channels of public information are suggested: 

1. Every employee daily comes into contact with many people out¬ 
side the Government. This is an important channel of information 
in gaining public support. All employees should be kept informed 
on the progress of this movement so that they can intelligently dis¬ 
cuss it with their friends and those with whom they deal. Each one 
represents the Government at every point of contact. In addition, 
their opinions are often quoted. What they say and do reflects the 
administration. Naturally, it is important that they be “boosters,” 
not “knockers.” 

2. Frequent press releases should be issued. The initial release 
could explain in detail what the program proposes to accomplish and 
how it operates. This should be followed by frequent releases show¬ 
ing the progress made. Experience indicates that such stories are 
considered by the press as good copy. 

3. Where radio facilities are available, talks and round-table dis¬ 
cussions should be scheduled by the Government Mileage Adminis¬ 
trator. He and other ranking officials should participate. Emphasis 
should be placed not only upon the savings made; an appeal should 
also be carried to the citizens not to make unreasonable demands for 
many of the little refinements in public service which they have come 
to expect during peacetime. 

4. Every opportunity should be taken to present the story to civic 
groups, such as service clubs, taxpayers’ associations, women’s civic 
leagues, parent-teachers’ associations, local church organizations, and 
the like. The use of a few graphic charts showing both organization 
and results will make the presentation more significant. 

5. Posters explaining the Program to the public and designed to 
build acceptance for it should be placed at desks, counters, and offices 
frequented by the public. 


22 MANUAL FOR GOVERNMENT MILE'AGE ADMINISTRATORS 

Public Relations Principles to be Followed 

In handling public relations, the following principles should be 
observed: 

1. Release information to all channels simultaneously. Otherwise, 
those which are “scooped” will rightly be resentful. 

2. When giving information, be armed with supporting facts and 
figures. 

3. Be sure that all figures and reports are authentic. If estimates 
are used, state clearly the assumptions involved in making them. 

4. Do not be led into controversies that drag the Mileage Conserva¬ 
tion Program into political and bipartisan discussions. 

5. In fairness to the public information channels which are used 
free of charge, such as the newspapers and the radio, information 
should be prepared for release which has maximum public appeal. 
Emphasis should be placed on the money saved and the contribution 
made to the prosecution of the war. By converting gasoline and rub¬ 
ber savings into the number of miles which Flying Fortresses can travel 
or the number of jeep tires which can be produced, the human touch is 
added. (It is estimated that every 1,000 miles saved means 2 pounds 
of rubber.) 

6. In the event that plans are being made to curtail certain services, 
these should be carried out one step at a time. This procedure will 
prevent much adverse criticism and open the way for better public 
reception. 

7. In the case of municipally owned gas, electric, water, or garbage 
facilities, printed statements should be inserted with bills explaining 
any curtailments which the Mileage Conservation Program has mad6 
advisable. Furthermore, those answering the telephone may be able 
to suggest procedures eliminating the need for servicemen to call. 




APPENDIXES 


% 























































. 

























































































































































































































APPENDIX A 

Letters of the President and the Administrator of the Office of Price 
Administration Launching the Mileage Conservation Program 
for the Federal, State/ and Local Governments 

Pace 


1. Memorandum of the President to all department and agency heads 

of the Federal Government___ 26 

2. Letter of the Administrator of the Office of Price Administration 

to the governors_:_ 27 

3. Letter of the Administrator of the Office of Price Administration 

to the mayors of all cities having a population of 5,000 or more_ 29 


25 




26 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


THE WHITE HOUSE 

WASHINGTON 

February S3, 191)3. 

MEMORANDUM TO THE HEADS OF ALL DEPARTMENTS AND AGENCIES 
IN THE FEDERAL GOVERNMENT 

In keeping with our program of Nation-wide rubber conservation, I am 
asking each department and agency of the Federal Government to appoint or 
designate a Government Mileage Administrator. 

This official should be given authority to supervise the use of Government 
and privately owned or leased motor vehicles which are driven in the Federal 
service. He should make comprehensive studies of the use of rubber-borne 
vehicles in his department or agency and establish procedures w T hereby unnec¬ 
essary driving can be eliminated. Steps should be taken to pool vehicles driven 
on official business, to clear requests for passenger-car travel in advance in 
order to secure maximum ride-sharing, and to use public carriers when feasible. 

Departments and agencies which operate a small number of vehicles in Wash¬ 
ington and in the field should assign the functions of Government Mileage 
Administrator to an officer or employee as an additional responsibility to his 
regular duties. 

It is my hope that all departments will be able to reduce total mileage by 
at least 40 percent of that driven in 1941 without sacrificing essential services. 
Each civilian department and agency will be called upon periodically to report 
progress which has been made. 

I am informed that several departments and agencies have already taken 
steps to conserve mileage and equipment. 

This plan is similar to one which governors of all the States have been 
asked to ad(?pt. Government Mileage Administrators have already been ap¬ 
pointed in 40 States and the District of Columbia. 

I have requested the Administrator of the Office of Price Administration to 
assume responsibility for supervising our Government Mileage Conservation 
Program. Within the next week, therefore, I would like you to furnish him 
with the name of the official you appoint or designate as mileage administra¬ 
tor. Your representative will then be notified of the time and place of a 
meeting which will be held shortly for the purpose of discussing ways of 
administering the plan. 


Franklin D. Roosevelt. 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


27 


OFFICE OF PRICE ADMINISTRATION 

WASHINGTON, D. C. 


November 10, 19.\2. 

Dear Governor : 

In the interests of conserving our limited supply of rubber, we are asking 
you, as Chief Executive of your State, to take the necessary steps to insure 
the proper formulation and administration of a Mileage Conservation Program 
for motor vehicles used in the service of the State government and the State 
institutions. In the accompanying memorandum, we are indicating the manner 
in which such a program can be carried out. 

Under the new Nation-wide Mileage Rationing Program, motor vehicles used 
for essential driving will be entitled to the gasoline necessary for their opera¬ 
tion, and, except for commercial-type vehicles, such as trucks, busses, and 
taxis, will be eligible for the grade of tires called for bg the gasoline ration 
which is issued. This will be made possible through the saving of rubber 
resulting from the national Mileage Rationing Program, the purchase for 
redistribution of all passenger tires in excess of five per car, the allocation of 
limited amounts of crude and reclaimed rubber for recapping, and the careful 
issuance of the limited stock of new tires on hand. Such a program can be 
successful only if all unnecessary driving is eliminated. 

In deciding upon the ways in which gasoline rations should he issued for 
motor vehicles used in the public service, the Office of Price Administration 
has been faced with the alternative of Controlling from Washington the deter¬ 
mination of which public functions merit preferred mileage, or of allowing 
the governments themselves to decide what mileage is essential for the per¬ 
formance of their duties and functions. After careful deliberation, it has 
been decided to place primary responsibility for the determination in the hands 
of the governments who use the vehicles. Thus extensive regulation of the 
matter from Washington can be avoided. We know that all officials charged 
with the operation of rubber-borne vehicles used in carrying out public func¬ 
tions will discharge their responsibility conscientiously and patriotically. 

The reduction of mileage serves not only to conserve rubber but accomplishes 
a substantial saving of funds as well. In many States shrinking revenues have 
been partially offset by effective reductions in travel costs up to 50 percent of 
last year’s outlay. 

If you have not already done so, you are asked to designate or appoint a State 
Government Mileage Administrator in whose hands can be concentrated the main 
responsibilities for this program. He might well be the officer who has the 
greatest responsibility, knowledge, and experience in the supervision of motor 
vehicles operated for the public service. If the State Transportation Adminis¬ 
trator whom you appointed at the suggestion of the Office of Defense Trans¬ 
portation is a State official, whose authority already extends over governmental 
operation of motor vehicles either directly or through the finance office, you 
may wish to designate him as your Government Mileage Administrator. 

m 

This State Government Mileage Administrator should: 

(1) Make a study of the use of motor vehicles in the service of the State 
government and achieve a reduction of 40 percent or more of the mileage 
traveled for the State in 1041; 

(2) Direct the preparation of applications for gasoline and tire rations 
and enlist the cooperation of all officials who direct the use of motor vehicles 
and who authorize or supervise travel; 

(fi) Emphasize the need for the observance of the 85 mile an hour speed 
limit by all those who operate vehicles in the public service; 

(4) Stimulate and coordinate the activities of local mileage administrators 
in the State and direct information to them concerning the program; 

(5) Check continuously on progress and submit reports to your office and 
to the State Director of the Ollice of Price Administration. 

555022°—43 


5 



28 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


In order that all local governments within your State may cooperate in the 
Mileage Conservation Program, we respectfully request that you immediately 
ask the mayors or city managers, county commissioners, and heads of other 
local units to appoint their own mileage administrators. Because of the limited 
time remaining before November 22, the date on which Nation-wide mileage 
rationing begins, we are mailing a brief statement of policy and suggested pro¬ 
cedure to the mayors of cities in your State having a population of 5,000 or over. 
They will be sufficiently informed to be able to act immediately upon receipt of 
your request. The matter of informing the mayors of all your cities, the county 
commissioners, and the heads of other local units about the Mileage Conserva¬ 
tion Program should be expedited by your mileage administrator through letters, 
conferences, or such other methods as he may care to use. He should act as 
the the leader of this voluntary Mileage Conservation Program for all 
public agencies in the State. 

Since responsibility for this program in your State has been placed in your 
hands, any announcement of plans to the press should come from your office. 
There is no intention to make press releases here on this matter until later 
when we can give a national report on the results accomplished in the various 
states. 

I would greatly appreciate having you telegraph me as soon as possible the 
name of the official whom you designate as State Government Mileage Adminis¬ 
trator, so that our regional and State offices may be notified. We would also 
be glad to receive any suggestions for the improved administration of the pro¬ 
gram that you might care to make. 

Very sincerely yours, 


Leon Henderson, 

Administrator. 


GOVERNMENT MILEAGE CONSERVATION INi WARTIME 


29 


OFFICE OF PRICE ADMINISTRATION 

WASHINGTON, D. C. 

LEON HENDERSON 
ADMINISTRATOR 

"November lit, 19^2. 

Dear Mr. Mayor : 

I have sent a letter to each Governor asking him to assume responsibility for 
Ihe administration of a Mileage Conservation Program for motor vehicles used 
in the public service within his State. It was suggested that he designate a State 
official, to he called the State Mileage Administrator, who should have the duty 
and authority of effecting at least a 40-percent reduction of motor vehicular 
mileage driven for public purposes by State officers and employees. Furthermore, 
he was requested to ask the chief executive officers of all local governmental 
units within his State to designate similar officials who would be charged 
with the responsibility of carrying out the program within their respective 
jurisdictions. 

By way of expediting your action upon the Governor’s request, we are enclosing 
a memorandum which explains the purpose of the program and suggests methods 
of administering it. 

The local Government Mileage Administrator should assume general respon¬ 
sibility for seeing that applications for government mileage comply with the 
regulations. In particular, he should supervise the certification procedure de¬ 
scribed above, which is provided for applications for preferred mileage in pri¬ 
vately owned passenger cars and motorcycles used for public purposes. This 
officer should also survey and analyze mileage driven in publicly owned and leased 
\ ehicles. Upon him falls the major responsibility for bringing about at least 
a 40-percent reduction of total motor vehicular mileage driven for public purposes. 
All techniques for saving mileage should be explored, and those which are feasible 
should be applied. These can include the pooling of passenger cars on field trips, 
the use of public carriers such as trains and buses wherever possible, the elimi¬ 
nation of the use of publicly owned vehicles for private purposes, the reduction 
of unnecessary police cruising, and other such ways and means which are deemed 
appropriate to the end that all driving he reduced to the absolute minimum. 

In the over all task of reducing government mileage to the greatest possible 
extent, the local officer designated by you should seek the advice of the State 
Government Mileage Administrator, and he should also submit periodic reports 
of progress to the State Administrator. 

We are aware that many municipalities and other local government units 
have already taken steps of the sort indicated above, and, in particular, that 
in some cases persons have, at the suggestion of Mr. Joseph B. Eastman of the 
Olliee of Defense Transportation, been appointed to survey local transportation 
and to direct a program for the conservation of vital war transportation in the 
community. If this person, usually called the Transportation Administrator, 
is in the public service and if he is familiar with the problems which will arise 
in connection with reduction of government mileage, you may prefer to place 
upon him the duties outlined in this letter. 

We shall appreciate your cooperation in handling this vitally important matter 
with as much expedition as is possible. 

Very sincerely yours, 


Leon Henderson, 

Administrator. 


APPENDIX B 


Sample Laws, Orders, Rules, Regulations, Operational Forms, and 
Maintenance Instructions Which Are Being Used 

Included in this section are sample laws, orders, rules, regulations, operational 
forms, and maintenance instructions which are applicable to the administra¬ 
tion of the Government Mileage Conservation Program. They are presented 
as examples to be followed rather than prescriptions which must be adopted. 
Variations in size, function, and method of operating under the Government 
Mileage Conservation Program will necessitate certain changes and adaptations 
for use in a particular situation. 

*y* ' • 

Laws and executive orders authorizing Government Mileage Conservation 
Programs: 

• Page 


1. South Dakota Law__ 31 

2. Executive order by Governor of New Jersey___ 32 

Rules and regulations 'providing for travel control: 

Centralized system of control: 

1. U. S. Department of Labor_ 33 

2. State of New Hampshire_ 37 

Decentralized ( departmental ) system of control: 

1. U. S. Department of Agriculture_:___ 41 

2. State of Michigan___ 42 

Travel applications and notice of travel approval: 

1. Request for Travel, State of Tennessee_ 45 

2. Travel Authorization, State of Tennessee_ 46 

3. Request for Travel Authorization, State of Utah__ 47 

4. Release, or Mileage Form, State of Washington_ 48 

Travel records: 

1. Pool Car Time Slip, State of California_ 49 

2. Daily Report of Car Driver, State of South Dakota_ 50 

3. Daily Motor Vehicle Report, City of Zeeland, Michigan__ 51 

4. Official Passenger Car Travel Log, State of Michigan_ 52 

5. Departmental Summary, Official Passenger Car Travel Log, State 

of Michigan_ 53 

6. File Card with Mileage Record for Each Vehicle, State of New 

Jersey_ 54 

Mileage and maintenance records: 

1. Operating Cost Form, State of New Hampshire___ 55 

2. Monthly Report of Daily Maintenance Activity, State of Penn¬ 

sylvania (front and back)_1_ 56 

3. Gummed Sticker with Monthly Mileage Budget, City of Rich¬ 

mond, Virginia_ 58 

4. Postcard Report of Lubrication Service, State of California_ 58 

5. Quarterly Report for Government Mileage Conservation Program, 

OPA Form R-567 (front and back)_ 59 

Maintenance instructions: 

1 . Order by the Secretary, U. S. Department of the Interior_ 60 

30 
























GOVERNMENT MILEAGE CONSERVATION IN WARTIME 31 

Legislative Act Putting Mileage Conservation Program Into Effect in 
the State of South Dakota—Not Merely a Wartime Measure of 
the State, but a Permanent Legislative Move Aimed 
at Reducing Governmental Expenditures 

AN ACT entitled, An Act to Provide for Saving of Tires, Gasoline, and Expense 
in the Use of Motor Vehicles Employed in State Service; Authorizing the 
Governor to Require Compliance by all State Departments, Institutions, Agen¬ 
cies, and Officers; Providing for Use of Vehicles Owned by Various State 
Departments in the Service of Other Departments; Providing for Use of State- 
owned Garages and Other Facilities for Servicing Automobiles; Authorizing 
Appointment of a Commission and/or Officers to Assist in Administration; 
and Authorizing the Making of Rules and Regulations and Declaring an 
Emergency. 

Re it Enacted by the Legislature of the State of South Dakota: 

Section 1 . That the governor is hereby authorized to effect a saving of tires, 
gasoline, and expense in the use of motor vehicles employed in any manner 
in the service of the State of South Dakota, whether owned by the State or owned 
by private individuals and used in State service, by appointing a commission or 
commissions, and such officers and employees as may be necessary, and by making 
such executive orders or promulgating such rules and regulations as to him 
may seem necessary to accomplish the purposes and intent of this act. Any 
or all officers or employees of the State of South Dakota may be appointed by 
the governor to assist in the performance of the duties prescribed by this act, 
and without additional compensation. 

Section 2. AH State departments, agencies, officers, and employees, are hereby 
required to comply with the orders or with the rules and regulations which 
may be made or promulgated hereunder, and no expense of operation of State- 
owned or privately owned motor vehicles in State service shall be paid in cases 
where the provisions of this act or orders, rules, or regulations made thereunder, 
are not complied with. 

Section 3. Without in any manner limiting the general powers hereinbefore 
prescribed, the governor is authorized to fix the rate of pay for use of privately 
owned vehicles when a single person is using the vehicle, and on an ascending 
scale 1 when additional passengers are carried; to grant or refuse permits to 
travel by motor vehicle at State expense; to require payments of the expense 
of said travel from different departments, officers, and agencies of the State 
when their personnel is traveling with other motor vehicles; to set up and 
maintain a revolving fund under the supervision of the secretary of finance; to 
collect and disburse mileage payments and motor vehicle disbursements equitably 
between the several departments, agencies, and officers of the State; and to 
require travel by public conveyances when same are available. 

Section 4. The provisions of this act shall not apply to the legislative or 
judicial departments of the State government. 

Section 5. The provisions of SDC 44.04 shall not apply to carriage of passen¬ 
gers under the provisions of this act. 

Section 6 . All laws or parts of laws in conflict herewith are hereby expressly 
repealed. 

Section 7. Whereas, this act is necessary for the immediate support of the 
State government and its existing institutions, and for the preservation of the 
public peace, health, and safety, an emergency is hereby declared to exist and this 
act shall be in full force and effect from and after its passage and approval. 

Approved March 2, 1943. 


32 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

Governor’s Executive Order Putting Mileage Conservation Program Into 
Effect in the State of New Jersey 

Executive Order No. 16 

I, Charles Edison, Governor of the State of New Jersey, pursuant to the 
power vested in me by chapter 251 of the Laws of 1942, do hereby appoint Wayne 
T. Cox of Woodbridge, New Jersey, to be State Government Mileage Administra¬ 
tor in and for the State of New Jersey. 

I do hereby order and direct that the State Government Mileage Administrator 
shall be vested with the following powers and duties: 

1. To exercise all necessary authority to effect a reduction of motor vehicle 
mileage traveled for the State by 40 percent or more of the 1941 mileage. 

2. To secure compliance with the mileage rationing regulations by: 

a. Supervising the certification to the appropriate War Price and Rationing 
Boards, of applications of agents, officers, representatives or employees of the 
State of New Jersey for preferred mileage for State-owned and privately owned 
ffibtor vehicles used for State purposes, as well as applications for tires. 

&. Assuming responsibility for making an analysis of those official duties and 
functions which cannot effectively be performed without travel by State-owned 
and privately owned motor vehicles. 

8. To secure observance of the 35-mile per hour speed limit by State employees 
driving on State business. 

4. To stimulate and coordinate activities of local Government Mileage Ad¬ 
ministrators in the State; and 

I do hereby further order and direct that, pursuant to the obligation imposed 
by chapter 251 of the Laws of 1942, every department, commission, institution, 
agency, and board and every officer, agent and employee of such department, 
commission, institution, agency and board shall fully cooperate with the State 
Government Mileage Administrator. 

Charles Edison, 

Governor. 


December 15. 1942. 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 33 


Manual Issued by the U. S. Department of Labor Governing a Centralized 

System of Travel Control 

POLICIES AND PROCEDURES GOVERNING MILEAGE CONSERVATION 

AND USE OF GOVERNMENT-OWNED AND PRIVATELY OWNED MOTOR 

VEHICLES USED IN CONDUCTING OFFICIAL BUSINESS FOR THE 

U. S. DEPARTMENT OF LABOR 

INTRODUCTION 

The purpose of this Manual is to outline the policies, procedures, and require¬ 
ments effective July 1, 1943, pertinent to the use of motor vehicles in the service 
of the Department, in order to conserve mileage during wartime conditions and 
provide an effective means of administrative management during the wartime 
period and the period of peace and reconstruction to follow. 

1.00 Policies To Be Observed 

1.01 The authority of the Department Mileage Administrator, as vested in 
the Chief Clerk, may be delegated as determined by the Chief Clerk. 

1.02 The theories and principles relating to “car pooling” as specifically 
described herein for practical use shall be observed. 

1.03 Advance itineraries must be scheduled by the traveler, except in cases 
of emergency, to allow operation of a car-sharing plan. 

1.04 The objective sought shall be a 40-percent over-all reduction, or more, 
of mileage in 1944 over 1941 on a departmental-wide basis. 

1.05 Records shall be maintained and reports made by the Deputy Mileage 
Administrators to afford a medium for management control of motor vehicle use. 

1.06 All proposed applications for gasoline rations, tire rations, and motor 
vehicle purchase rations, shall be approved by the Deputy Mileage Administra¬ 
tors, for the Mileage Administrator. 

1.07 Travel by automobile should not be authorized in instances where ade¬ 
quate public transporation facilities are available and practicable for use and, 
where practicable y such mode of travel must have specific authorization for each 
specific trip. 

1.08 Mileage reimbursement may be allowed at the rate of 5 cents per mile 
in instances where travel includes transportation of one or more additional 
passengers on official business for the Government. 

1.09 Use of Government-owned pool cars shall be restricted to specifically 
named personnel of the Department and upon a showing of need. 

1.10 Waiting time on Government-owned pool cars shall be restricted to a 
maximum of 10 minutes. 

1.11 All chauffeurs, when not performing stich duties, shall perform other 
clerical or custodial tasks as may be assigned. 

1.12 The “dollar a year” personnel of the Divisions of Labor Standards are 
exempt from these regulations. 

2.00 Authority and Designation of the Government Mileage Adminis¬ 
trator 

On February 23, 1943, the President addressed the following memorandum 
to the heads of all departments and agencies in the Federal Government: [Follows 
a copy of the President’s letter (see p. 26)] * * * 

The Chief Clerk of the Department has been designated to act in this capacity 
[Mileage Administrator] and is authorized to appoint such number of mileage 
administrators deemed necessary. 

3.00 Authority and Designation of Deputy Mileage Administrators and 
Car Pooling Coordinators, and Responsibility of Travelers 

8.01 On the bureau level .—Within each bureau or division the employee re¬ 
sponsible for the business management functions of the bureau or division shall 
be the Deputy Mileage Administrator and shall be responsible for carrying out 
all policies except those expressed in paragraphs 1.02, 3.02, and 3.03. 

3.02 On the field level. —Within each regional area (comprising all regional, 
branch and field offices) the Administrative Assistant of the Wage and Hour and 
Public Contracts Divisions is designated Regional Car Pooling Coordinator and 


34 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


shall be responsible for carrying out the “car pooling” policy. The Coordinator 
in the regional offices shall designate some one employee in each of the 
branch and held offices to act in a similar capacity under the supervision of the 
Coordinator. 

3.03 On the departmental level. —On this level the Chief of the Division of 
Budgets and Accounts in the Washington Office and the Business Manager of 
the Wage and Hour and Public Contracts Divisions in the National Office in 
New York City shall perform the functions assigned to the Regional Car Pooling 
Coordinator for all employees assigned to those respective office locations. 

3.04 Traveler's responsibility. —The success of this mileage reduction program 
depends to a large extent on the whole-hearted cooperation of the traveler and the 
officer who authorizes his travel. Cited below is the traveler’s responsibility in 
this program : 

3.041 He must contact the Car Pooling Coordinator (as distinguished from the 
Deputy Mileage Administrator—see 3.01 and 3.02) prior to beginning any trip, 
from any office of the Department of Labor, irrespective of the mode of travel 
which he proposes to use, to ascertain to what extent there are other facilities 
which may be used. 

3.042 He must furnish in writing or verbally to the Car Pooling Coordinator 
his proposed itinerary. This should be furnished as far in advance as possible 
and should consist of the following data: — 

Name and title. 

Estimated date and time of departure. 

Estimated date and time of arrival. 

Estimated date and time of return. 

Points to be visited and estimated length of stay. 

Proposed mode of transportation. 

3.043 He must state all vouchers if mileage reimbursement is claimed that 
at the time of required departure, clearance was made with the Car Pooling 
Coordinator. 

4.00 Mileage Budget 

One of the administrative tools which may be used to control mileage is the 
establishment of a mileage budget on the same lines that funds are allotted. 
The Deputy Mileage Administrator of each bureau should establish on a monthly 
or quarterly basis the total amount of automobile mileage that may be incurred 
during any such period. The base to be used is the 1041 mileage, taking into 
consideration increased war activities since then which require travel. The goal 
to be achieved is a 40-percent reduction or more in 1944 under 1941 travel. These 
mileage budgets should, of course, be flexible and may vary from period to period 
depending upon the workload. • 

5.00 Car Pooling Policy 

Upon receipt of information from the traveler on proposed travel itineraries 
and, when deemed practical, the Car Pooling Coordinator shall suggest alternate 
dates or time of departure to the traveler or his supervisor. Each privately owned 
motor vehicle used in the Department’s service should be considered only as a 
means of transportation and every traveler should cooperate with the Car Pooling 
Coordinator to combine trips of employees within or between bureaus. The gov¬ 
erning question as to the use of one or the other type of transportation is practi¬ 
cability, necessity and utilization of manpower and available facilities. Some¬ 
times it is possible to delay a proposed trip in order that car pooling facilities 
can be utilized. It must be borne in mind that the department cannot force the 
use of privately owned motor vehicles for this purpose, and it is for this reason 
that additional mileage is allowable as an incentive. It Is not anticipated that 
employees will raise objections to this procedure required in the interest of the 
war effort. Combining trips of various employees requires practical judgment; 
and full knowledge of the geographical characteristics of the territory and of 
proposed travel is necessary in order to eliminate inefficient “pooling.” It 
wouldn’t be considered efficient if an essential function to be performed by one 
employee requires only “one stop,” whereas the other employee has to make 
20 or 30 stops. No hard and fast rule can be laid down. Each Car Pooling 
Coordinator must be on his own to apply practical, every day common sense to the 
problem of working out “feasible combinations.” 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


35 


6.00 Mileage Reimbursement 

Mileage reimbursement may be allowed at the rate of 5 cents per mile only 
when one or more additional passengers are carried on official business for the 
Government and only to the extent of the actual mileage for which such passen¬ 
gers were transported. In all other instances, the mileage reimbursement rate 
shall be 4 cents a mile. 

7.00 Mileage Records for Privately Owned Motor Vehicles 

Each Deputy Mileage Administrator (referred to in paragraph 3.01) shall main¬ 
tain a 5 x 8 mileage record card for each privately owned motor vehicle used by 
the employee on official business for the bureau. [An accompanying memorandum 
required each employee traveling on official business to furnish to his Deputy 
Mileage Administrator data needed to complete this record as follows: name, 
automobile license number, make of car, model, serial number, motor num¬ 
ber, state registered, date purchased, local Ration Board number and address, 
and average miles per gallon.] Sample type of card to be maintained is con¬ 
tained in this manual as exhibit A. It is important to note that the mileage 
data to be recorded is that applicable only to official business of the department and 
for which the employee is entitled to reimbursement. All basic mileage required 
by the form must be obtained and kept current because these records are basic 
to continued determination as progress towards the mileage-reduction goal. It 
is the responsibility of the mileage administrators to obtain 1944 mileage data 
from the individual’s travel voucher data. 

8.00 Use of Department-Owned Motor Vehicles 

Except for the Secretary’s automobile, all cars shall be continued as a part 
of the “pool service” available to officials and employees of the Department re¬ 
ferred to above. Bureau heads need only contact extension 150. Waiting tithe 
at point of destination shall not exceed 10 minutes’ duration. The Department- 
owned car in Puerto Rico shall be under control of the Regional Director of the 
Wage and Hour and Public Contracts Divisions for use in connection with the 
enforcement activities of those Divisions, and he is required to maintain the 
record required (exhibit B) and report the data required to the Business Man¬ 
ager of the Wage and Hour and Public Contracts Divisions. The trucks shall 
be continued in use as delivery trucks for supplies and movement of equipment 
between the six locations of the Department in Washington. The motorcycle, 
weather permitting, will be used only for emergency messenger or delivery serv¬ 
ice. All trucks and the motorcycle shall be under the control of the Division of 
Publications and Supplies. Individual “Record of Department-Owned Motor 
Vehicles” form shall be maintained by that Division for each Department-ow ned 
motor vehicle located in Washington. 

9.00 Clearance of Applications to Office .of Price Administration 

The local War Price and Rationing Boards will not grant gasoline, tire, or 
motor vehicle purchase rations for official mileage without the certification of 
the Mileage Administrator. Administratively, each employee should be informed 
of this requirement by his or her Deputy Mileage Administrator and obtain 
clearance from the Deputy Mileage Administrator before making application 
to the local board. Certification by the Deputy Mileage Administrator for the 
Mileage Administrator for official gasoline rations for vehicles owned by the 
Government should be made on OPA Form R-551 and of all supplemental 
gasoline rations for Ii and C books for privately owned motor vehicles on OPA 
Form R-535 when involving official mileage on privately owned cars. The 
Deputy Mileage Administrator should compare the requested ration with cur¬ 
rent usage as shown on the Employee’s Mileage Record Card and ascertain to 
what extent the policy of reduction has been effected. Any requested increase 
for gasoline rations should be justified by the employee’s supervisor and closely 
watched thereafter to determine if warranted. The Deputy Mileage Admin¬ 
istrator should then mail the application, together with the certification, to the 
employee for submission to the applicable local War Price and Rationing Board. 
In certifying to the application, the deputy Mileage Administrator for the Mileage 
Administrator shall specifically indicate concurrence or, if not concurred in, 
the extent to which the requested rations should be reduced, and the employee 
and his supervisor notified accordingly. The same procedure should also be 
adhered to with respect to tire and vehicle purchase rations. All incoming 


36 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


correspondence or inquiries on this subject will be routed to the applicable 
Deputy Mileage Administrator and the Deputy Mileage Administrators are 
authorized to approve the application for the Mileage Administrator as follows: 

Approved: James E. Dodson, Mileage Administrator. 

Per: Deputy Mileage Administrator. 

* 

16.00 Reports Required 

Within 20 days after the close of each month, each Deputy Mileage Adminis¬ 
trator shall submit a report to the Chief Clerk showing: 

10.01 The gross total of motor vehicle mileage Incurred on official travel for 
the last month of record; 

10.02 The number of employees who used such means of transportation dur¬ 
ing the month, and the number thereof who were carried as passengers; 

10.03. A comparison of the above figures with those applicable to the month 
previous thereto. 


Exhibit A. 


Employee’s Mileage Record Card 


Employee’s 

Tag No- 

Make_ 

Model_ 

Serial No.- 
Motor No._ 

July- 

August.'— 
September. 
October_ 


name_ 

_ State registered_ 

__ Date purchased_ 

__,_ Local Ration Board No. 

___ Address_ 

_,__ Average miles per gal._ 


_ November_ March 

.. December_ April-. 

_ January_ May— 

. February_ June_. 


Exhibit B. 


Record of Department-Owned Motor Vehicles 


Tag No_ 

Make_ 

Serial No._ 
Motor No. 
Chauffeur. 


Year.. 

Model 


Date purchased_ 

Purchase order No. 

Original cost_ 

Appropriation_ 

Assignment_ 


Date 

Mileage 

Gas 

Oil 

Miscellaneous services 

Cost 



































• 




















































GOVERNMENT MILEAGE CONSEtRVATION IN WARTIME 


37 


Rules and Regulations Setting Up a Centralized System of Travel 
Control for the State of New Hampshire 

STATE OF NEW HAMPSHIRE 

TRAVEL DIVISION 
CONCORD 


Rules and Regulations 
(As Amended) 

General {as Passed by the Governor and Council) 

1. The Division shall have the following powers and duties: 

(a) To approve all mileage payments for State and privately owned motor 
vehicles used in the State service. 

(&) To refuse payment to an employee for unnecessary mileage when reason¬ 
able foresight would obviate such travel, and no adequate justification for such 
waste is supplied by either the employee or the department head. 

(c) To delay travel for a reasonable period when no passengers are available 
to a given point, except when such travel is urgently necessary upon the date 
applied for. To handle cases of individual riding as may be required to comply 
with any gasoline rationing provisions which require pooling. 

( d) To require from departments weekly schedules of travel for all employees, 
regularly engaged in travel, whenever feasible. 

( e) To prescribe rules and regulations not inconsistent herewith to carry out 
the purposes hereof. 

(f) To assign State-owned passenger motor vehicles to the various departments 
in such manner as may best accomplish maximum eligible service therefrom. 

( g) To keep records of the use made of all State or privately owned motor 
vehicles used for State service in order that rationing regulations of the Federal 
Government may be taken advantage of to the fullest extent 

(/i) To assign passengers from various departments to privately owned ve¬ 
hicles used in the so-called pool service in order that maximum feasible use may 
be made of each such vehicle. 

(i) To study and recommend methods by which employees of one department 
may be employed by other departments at various locations. 

(;) To apportion between departments the mileage allowances both for the 
use of State or privately owned motor vehicles. 

(k) To furnish upon request to departments located at Concord and to em¬ 
ployees located elsewhere, currently effective schedules of all common carrier 
services from and to base points to and from points outlined in the request. 

State-Owned Motor Vehicles 

2. State-owned motor vehicles shall be used solely for purposes which come 
within regulations made by the Federal Government for rationing of tires and 
gasoline, or so-called eligible services. 

3. Privately owned vehicles shall not be used for such eligible services when¬ 
ever there are available at the base point State-owned vehicles not otherwise 
assigned for use. 

4. No State-owned vehicle shall be assigned for exclusive use by any depart¬ 
ment or individual, provided that such vehicles may be assigned to be used pri¬ 
marily by one department, if such department performs eligible services con¬ 
tinuously. 

5. The rates to*be charged for use of State-owned vehicles shall be as follows: 
5 cents per mile per person. 

Exception: 1. Where in the discretion of the Division such vehicle is assigned 
to one department for primary use, the rates to be charged may vary from the 
above as may be agreed between the department concerned and the Division. 

2, The charge to any one department shall not exceed 10 cents per mile 
on any one trip regardless of the number of passengers. 



38 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

6. The necessary automobiles for the so-called State-owned pool shall be pur¬ 
chased on authorization by the Governor and Council and paid for from funds 
which the Governor and Council will, by resolution, make available or which 
may be transferred from time to time. The moneys paid in by departments to the 
Travel Division for the mileage of State-owned 'automobiles shall be available 
to said Division for paying expenses of maintenance, operation, repairs, and 
insurance on said automobiles and for the necessary overhead expenses required 
to operate the Division. 

Privately Oivned Motor Vehicles 

7. No mileage reimbursement for use of privately owned vehicles shall be 
allowed unless prior authorization for travel has been secured from the Divi¬ 
sion, provided that in cases where travel is required because of an emergency 
the Division may approve the same without prior authorization, and provided, 
further, that the Division may, by special rule, provide for such authorization 
in general terms rather than for each specific trip and may also provide in case 
of vehicles located outside Concord for authorization from such home location 
by agents of the Division. 

8. Except for good cause shown, no mileage allowances shall be granted for 
motor vehicle travel whenever reasonable common carrier services are avail¬ 
able. 

9. Any employee of the State, owning a motor vehicle which is used in the so- 
called pool who has received or who shall receive tires or retreads under the 
rationing system shall notify the Division of that fact and the applicable regu¬ 
lation under which such tires or retreads were secured. The Division shall 
thereafter assign to such pool vehicles only employees engaged in services which 
maintain the eligibility for tires or retreads under the stated regulation. 

10. The mileage reimbursement to owners for vehicles used in State service 
not in pool service when permitted shall be at the rate of 5 cents per mile. 

11. The mileage reimbursement to owners of vehicles used in state service in 
pool services shall be as follows: 

Cents per mile 


a. Owner driving_ 5 

b. Owner driving—one passenger_ 7 

c. Owner driving—two passengers.*._ 9 

d. Owner driving—three or more passengers_10 

e. Other than owner driven_ 10 


12. All departments shall be billed by the Division at a rate of 5 cents per 
mile per person, except that the charge to any one department shall not exceed 
10 cents per mile on any one trip regardless of the number of passengers. 

13. Any moneys over and above those required to compensate owners of private 
automobiles for mileage at rates fixed by section 11 of this resolution shall be 
available to the said Travel Division for paying necessary overhead and expenses. 

Review 

The Governor and Council have a review and final decision on any matter 
concerning the operation of the Travel Division. 

Exemptions 

Unsalaried boards and commissions, the Governor and Council, the judiciary, 
and the legislature, are exempt from the provisions of these rules and regulations 
because of the irregular and occasional nature of duties. 

In accordance with the provisions of the foregoing regulations, the following 
are established by the Travel Division: 

Travel Originating at Concord • 

1. In order to secure travel authority, departments or individuals shall submit 
to the Travel Division, daily before 1 p. m., their travel requests for the following 
day or days. Travel authority may be requisitioned on forms which will be pro¬ 
vided to the departments, or by telephone or personal call directly at the Travel 
Division office. The advance arranging of itineraries and request for authority 
on printed forms is strongly urged. The Travel Division shall, forthwith, issue 







GOVERNMENT MILEAGE CONSERVATION IN WARTIME 39 


the necessary travel authority and notify departments or individuals, if possible 
before 5 p. m. on tlie same day, of the travel method assigned. If travel authority 
is not completed before 5 p. m., the individual seeking authority will he notified at 
home. If employees of other departments are to travel in a State-owned or 
privately owned pool vehicle, the operator of the vehicle, as well as the individuals 
involved, will be advised accordingly. When circumstances arise after 1 p. m. 
requiring travel on the following day, an individual may, if it i*s impossible to 
defer such travel until a later date, secure travel authority by direct contact with 
the Travel Division. 

2. No prior travel authority shall be required for travel via common carrier 
services. Payment for such travel will be made in the usual manifest form now 
employed by the departments. 

3. When travel is required because of an emergency, and the securing of prior 
authority is impossible or impracticable, such travel should be performed and a 
report thereof submitted to the Travel Division within 2) hours after the com¬ 
pletion of such travel. Forms will be provided the various departments for the 
reporting of such emergency travel. 

4. Employees of departments to whom a State-owned vehicle is assigned, 
except those assigned for primary use, shall, during regular office hours of the 
Travel Division, report directly by telephone to the Division the return to the 
State Higliway Garage of such vehicle. The return of such vehicles outside office 
hours shall be reported to the watchman or other designated official at said Stale 
Highway Garage. 

Travel Originating Outside Concord . 

1. Until subagencies of the Division are in operation, and except when reason¬ 
able common carrier services are available, all travel by privately owned vehicles 
used in the State service, which travel originates outside Concord, is hereby 
authorized. 

2. No prior travel authority shall he required for travel via common carrier 
services. Payment for such travel will be made in the usual manifest form now 
employed by the departments. 

3. Subagencies of the Travel Division will be set up in the following areas: 
Berlin, Claremont-Newport, Dover-Durham-Rochester, Keene, Exeter-Newfields, 
Laconia, Manchester, Nashua, Portsmouth, in such order as may be determined by 
the Governor and Council. Upon the opening of such subagencies^ all travel ori¬ 
ginating in these areas will require prior authorization from the subagency. Em¬ 
ployees in these areas will be advised of the location of the subagency and the 
effective date of its operation. 

Financial 

1. Travel Expense Accounts (Comptroller Form A9A) for all travel by privately 
owned vehicles and containing only mileage claims, shall, after approval by 
department heads, be submitted to the Travel Division. Meal, hotel, and other 
expenses should be submitted for payment to the department concerned in the 
customary manner. Departments will be billed for travel by privately owned 
vehicles in accordance with the provisions of General Rule No. 12. Owners of 
vehicles so operated for approved travel will be paid by the Travel Division in 
accordance with the scale provided in General Rule No. 11. Travel Expense 
Accounts wdiich are submitted to the Travel Division should contain the travel 
authority number issued by the Travel Division or its subagency, and the names 
of employees of the same, or other departments, who traveled in the vehicle for 
which mileage payment is sought. 

2. When more than one employee travels in a privately owned pool vehicle, 
the only Travel Expense Account submitted to the Travel Division is that of the 
owner-driver. 

3. Employees of departments to whom a State-owned vehicle is assigned for 
use, except those assigned for primary use, shall submit to the Travel Division, 
following such travel, a memorandum showing: 

a. The date or dates of such travel. 

b. The speedometer mileage reading at the start and finish of such travel. 

c. A list of departments, if any, employees of which were transported for all 
or any portion of said travel, and the amount thereof. 


40 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


Departments will be billed for travel by State-owned vehicles in accordance with 
the provisions of General Rule No. 5. 

4. The Travel Division will manifest payments for the use of privately owned 
motor vehicles on the 10th and 25th of each month. In order to assure inclusion 
on these manifests, Travel Expense Accounts should reach the Division by the 
5th and 20th of each month. Checks will be forwarded to departments for 
distribution to employees. 

Insurance 

For all privately owned automobiles operated in “pool” service, there shall 
be filed with the Travel Division a Certificate of Public Liability and Property 
Damage Insurance. Vehicles in “pool” service are those which, when the owner 
is^ operating the vehicle, carry employees of the same or other departments. 
Insurance policies on such vehicles must contain a “Carrying a Fellow Employee” 
endorsement, and provision for a 10-day notice to the Travel Division in the 
event of cancellation of said policy. Certificate forms will be supplied to car 
owners upon application to the Travel Division. 

By Order of Travel Division. 

Paul II. Blaisdejx, 

Director. 

January 1, 1943. 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


41 


Memorandum of General Policy Governing Decentralized 
Government Mileage Administration Program in 
U. S. Department of Agriculture 

UNITED STATES DEPARTMENT OF AGRICULTURE 

OFFICE OF THE SECRETARY 
WASHINGTON 

Office of Plant and Operations. March 18, 19^8. 

Plant and Operations Circular-No. 111. 

General Policy Governing Government Mileage Administration Program 
for U. S. Department of Agriculture 

Organization: 

1. Department Mileage Administrator . . . [Appointed by Secretary of Agri¬ 
culture ; authorized to supervise the use of government and privately owned or 
leased motor vehicles being driven in the service of the Department, to make 
studies of the use of rubber-borne vehicles and establish procedures whereby 
unnecessary driving can be eliminated.] 

2. Department Equipment Management Council . . . [Established to advise 
the Equipment Conservator and Mileage Administrator on policy and procedural 
matters incident to the formulation and development of the foregoing and related 
programs.] 

3. Mileage Administrators for each Administration and Independent Bureau 
and Office .— Heads of Administrations, Independent Bureaus and Offices, who 
are concerned with the use of automotive equipment, will designate a Mileage 
Administrator for their respective organizations who will be responsible for ad¬ 
ministration of the Mileage Program at this level, and such other staff as may 
be required to conduct the program at the various levels as follows: 

(a) Deputy Mileage Administrators for Administrations and Constituent Bu¬ 
reaus, and Independent Bureaus and Offices .— In order to achieve some general 
uniform pattern, this title should be restricted to use in Washington, D. C., by 
persons designated to assist the Mileage Administrator, either at the Admin¬ 
istration, Independent Bureau or Office level, or by persons responsible for ad¬ 
ministration of the program at the constituent bureau level. 

(ft) Regional Mileage Administrators or Field Mileage Administrators for 
Regions or other forms of field organization. 

( c ) Operations Control Officers. 

(d) Vehicle OperaUvrs. 

Objectives: 

1. A study of rubber-borne vehicle distribution and usage in order to effect 
maximum conservation of equipment, mibber and related supplies .— In view of 
the request of the President, as set forth in his memorandum of February 23, 
1943, . . . and that of the Director of the Bureau of the Budget, as set forth in 
the last paragraph of his Circular No. 412, dated February 6, 1943, . . . each 
Administration, Independent Bureau and Office should immediately initiate stud¬ 
ies of the present uses of automotive equipment and effect such controls and such 
substitutes as may be necessary to reduce uses to a minimum. Reports of the 
results of these studies shall be submitted, through appropriate administrative 
channels, to the Mileage Administrator as may be required. 

2. Reduce travel mileage of Government and privately oicned or leased motor 
vehicles operated by official personnel of the department by at least IfO percent 
below the fiscal year 19^1 totals .— In order to accomplish this objective, it will 
be necessary to maintain accurate, current and complete records of all rubber- 
borne equipment as a basis for initiation of effective studies of the distribution 
and utilization of equipment and the periodic reporting of pertinent information 
through appropriate administrative channels, to the Mileage Administrator as 
may l>e required. 

3. Establishment and maintenance of a mileage budget. —The President, in his 

message, calls upon all departments and agencies of Government to reduce their 
total mileage by at least 40 percent of that driven in 1941. The Department of 
Agriculture expects to reach that goal, without sacrificing essential services, 
through the use of a mileage budget plan, to be developed and effectuated by the 
Mileage Administrator, with the assistance of the Department Equipment Man¬ 
agement Council. Arthur B. Thatcher, 

Chief, Office of Plant and Operations. 


42 


MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


Letter Indicating Authority and Instructional Bulletin Outlining a 
Decentralized, or Departmental, System of Control 
for the State of Michigan 


STATE OF MICHIGAN 


STATE GOVERNMENT MILEAGE ADMINISTRATOR 


STATE CAPITOL, LANSING, MICHIGAN 


To All State Departments and Agencies 


'November 25, 1942. 


Gentlemen : This is to advise you officially of the newly established ‘‘Michigan 
State Mileage Rationing Administration” with offices presently located in the 
Capitol Building, Lansing, Mich. The administrator is Mr. C. F. Van Blanken- 
steyn. 

The establishment of this new agency and the appointment of its administrator, 
follows a recommendation received from Mr. Leon Henderson, Office of Price 
Administration, Washington, D. C. . . . 

Hereafter, from time to time you will receive communications from Mr. 
Van Blankenstyn conveying information, requests for information or instruc¬ 
tions respecting the state Mileage Rationing Program. 

Will you kindly accept these communications as bearing the approval of the 
State Administrative Board, which will determine all practices and policies 
respecting the State Government Rationing Program. 

You are requested also personally to make all persons in your department 
who direct or authorize official travel fully responsible for limiting such travel 
to the minimum sufficient to meet essential requirements. These persons should 
be encouraged to devise means of combining trips, pooling rides, using alternative 
transportation, etc., so as to execute more official business per trip. 

Your fullest cooperation is imperative. 

Very truly yours, 


E. A. Gump, 

Secretary of State Administrative Board. 


STATE OF MICHIGAN 

STATE GOVERNMENT MILEAGE ADMINISTRATION 


STATE CAPITOL, LANSING, MICHIGAN 

December ll h 1942. 

Inst. Bulletin No. 2. 

Subject: Departmental and agency “Mileage Rationing Administration” with 
reference to all use of passenger cars upon official business. 

To : Heads of all state departments and agencies. 

1. Instructional Bulletin No. 2 has been prepared as a guide respecting the 
establishment of simple yet effective administrative controls over official travel 
by members of State departments and agencies. . . . 

2. What is given in this bulletin suggests a general outline of procedures which 
after such modifications as special conditions may require, should be adopted 
by each State department and agency. . . . 

3. The first step to be taken by the Administrator is to decide who shall be 
given the duty actively to supervise and to direct “Mileage Rationing” throughout 
his department. In some of the smaller departments and agencies, the adminis¬ 
trator will choose to do this himself. This may be the < ase also> in some of the 
larger departments. In all, however, the importance of the program warrants 
the administrator keeping currently informed of his department’s participation, 
and occasionally making decisions respecting changes in customary procedures 
to reduce travel. 



GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


43 


4. Next, depending on the size of the department or agency, selection should be 
made of subordinates to assist in supervising and directing travel. Generally, 
the duty of supervising and directing travel by passenger car will involve: 

a . Decisions whether the travel by passenger car or other means for which 
approval is requested can be avoided by: 

(1) Use of United States mail. 

(2) Use of telephone or telegraph. 

(8) Assigning the person requesting passenger car use to a place in a 
vehicle previously scheduled for the same destination. 

b. Transmitting to the divisional or departmental head, suggestions to reduce 
passenger car travel by making adjustments in customary or conventional 
practices so as to eliminate in many instances, need for travel of any kind. 

One of the most effective things that can be done is to put a “price tag” 
on every function which, in the past, has either directly or indirectly resulted 
in passenger car travel. Once this has been done, persons experienced in the 
general operations of the department or agency will find many ways by which 
to reduce “Mileage” without hindering essential performance. 

5. The personnel selected for active supervision and direction of travel should 
be thoroughly instructed respecting their duties. The “Rules” to guide them in 
these duties should, so far as possible, be reduced to writing. Each should 
apply the “Rules” substantially as follows: 

a. Determine what “rule” applies in a given case. 

b. If the “rule” approves travel, approve the request for travel. 

c. If the “rule” denies travel, inquire thoroughly into all circumstances 
involved for the purpose of learning whether a sound basis exists for mak¬ 
ing an exception. If there seems to be such a basis, the applicant should 
be referred with recommendations noted upon his request to the person in 
the department highest in authority respecting travel. The latter should 
approve or disapprove the request. He should also make memorandum 
of the special circumstances involved for future consideration in connection 
with possible revisions of the “rules.” 

If no basis for an exception to the rule is found upon inquiry, the request 
should be disapproved. 

If uncertainty exists as to whether to approve or disapprove, the request 
shall be referred to the next higher superior of the person to whom it was 
first submitted. 

Note.— Requests for approval of passenger car travel on official business 
should always be submitted to a department member of higher classification 
than that of the person making the request. Heads of subdivisions of depart¬ 
ments who are located at a distance from their superiors must make their 
own decisions respecting personal use of passenger car mileage. These deci¬ 
sions, of course, must be consonant with the known or understood desires of 
their superior. 

6. Suitable forms should be prepared and used for making requests for 
approval of passenger car use (either State owned or privately owned) on 
official business. Also, the Form GR-3 supplied by the State Mileage Rationing 
Administration should be used as directed. Instructions for using this form 
are given in the following paragraphs. [Form GR-3 is illustrated on page 52.] 

7. Form GR-3 is issued through the office of the Auditor General, State of 
Michigan. It is to be used as directed in connection with the operation of 
every passenger automobile used upon state government business — regardless 
whether such vehicle is privately or state owned. Every trip in a State- 
owned passenger car will be recorded on GR-3. With privately owned pas¬ 
senger cars, only trips on official state business will be recorded on GR-3. 

8. . . . The manner of logging required travel data should be apparent 
upon inspection of the form. To avoid any occasion for serious error, however, 
the following instructions are given: 

a. All information desired, as indicated by the form, must be given. 

b. Each form is used for as many days as its space will permit. 


44 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


For example, if use of the form begins January 1 (as it will), in the date 
column will be placed the numeral “1” on the first line provided for travel 
data. Across the line from this numeral will be placed the rest of the required 
data as it becomes available. Before starting, there will be the speedometer 
reading. 

If gasoline is obtained on the trip, the number of gallons will be recorded in 
the appropriate column according to whether it is purchased at a gasoline 
station or obtained from a State-owned bulk tank. At the end of the trip the 
speedometer reading and the miles traveled will be recorded. 

The trip itself will be described briefly. Likewise, the purpose of the trip. 
The name of the driver will be indicated by initials or signature—either is 
permissible so long as it will identify the driver to the person who authorizes 
travel. 

Only one date numeral need be used for all travel on a given day. Thus, 
if there are five trips on January 1, there will be four spaces between the 
numeral “1” and the numeral “2,” assuming there are trips the next day. If 
there should be no trips on the 2d, the next number will be the date of the 
next day upon which there is travel. 

c. As each sheet is filled the miles traveled and gallons of gasoline ob¬ 
tained are totaled and carried forward to the next sheet where they are 
recorded in the space at the head of the appropriate columns. Thus, the last 
sheet for travel throughout a month will show the total number of miles 
driven, the number of gallons obtained at gasoline stations and from State 
bulk tanks. 

9. Department heads shall decide whether GR-3 sheets should be turned in 
currently for inspection and approval as filled out, or all at the end of each 
month. It is recommended that they be turned in currently to the person 
designated to direct or authorize travel. By so doing, this person may best 
study daily travel and improve his effectiveness. 

10. At the end of each month, the person referred to in-paragraph “9” will 
check the totals of miles and gallons of gasoline given on the last sheet against 
those shown on the sheets for preceding periods. When these are verified 
he shall record them on the summary form GR-4 which, approved by the depart¬ 
ment head, will be transmitted to the State Government Mileage Administrator. 
Department summaries for passenger car travel will be transmitted not later 
than the 10th of the month following that to which such summaries relate. 
[Form GR-4 is illustrated on page 53] . . . 

11. Department heads should provide for the safekeeping for reference of 
GR-3 forms. Until further advice, it should be planned to keep them a period 
of 1 year. 

C. F. Van Blankensteyn, 

State Mileage Administrator. 



GOVERNMENT MILEAGE CONSERVATION IN WARTIME 45 


Request for Travel Authority Form Used in the State of Tennessee.— 

I his form must be submitted by all employees requesting authority 
to travel on government business. The form is filled out in detail 
by the employee requesting authority to make the trip, and ap¬ 
proved by his department or division head. Each request for travel 
indicates the complete itinerary for the trip; and if an automobile 
is to be used, specific reasons for its use rather than that of a public 
carrier must be given. 


STATE OF TENNESSEE 

DEPARTMENT OF TRAFFIC AND TRANSPORTATION 


NASHVILLE 


Bus 

♦Request for Mode of Travel: Check Preference Train 

Plane 

Date- Name of Employee_ _ _ 

Department_ Division_ 


Telephone 

Planned Itinerary (show complete for each trip) : 


Business- 

Residence. 


Date 

From 

To 

Time of 
depar¬ 
ture 

Time of 
arrival 

Hotel 


















































If the use of an automobile is desired give reason (Be specific) : 


Give Names of all making trip together: 


State Car, License No._is preferred. No. on trip- 

Personal Car, License No.-Is preferred. 

Signed:- 

Employee requesting travel authority 

Approved:- 

Dept, or Division Head 

♦This request shall be filed with the State Mileage Administrator or his representative 
not later than 1 : 00 P. M. preceding date travel is scheduled, except iu emergency cases, 
all of which must be justified. 






































46 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


Travel Authorization Form Required by the State of Tennessee.—Each 
travel voucher must be accompanied by a properly executed travel 
authorization form in order to be honored. Receipt of this form 
serves as authorization to the employee to make the specified trip. 
The form must be filled in and signed by the State Mileage Admin¬ 
istrator. 


STATE OF TENNESSEE 
MILEAGE CONSERVATION PROGRAM 

ROOM 405 

STATE OFFICE BUILDING 
NASHVILLE 


To:- 

Travel via. 


Dept, or Inst. 
From_ 



Period of travel 
Date- 


1943 


State Mileage Administrator. 


Must be attached to claim for traveling expenses. 











GOVEitNMENT MILEAGE CONSERVATION IN WARTIME 47 

Request for Travel Authorization and Approval Form Used in the State 
of Utah.—This form combines both the travel request and authori¬ 
zation. The request is signed by the department head and includes 
all the needed information concerning the proposed trip. The ap¬ 
proval is signed by the State Mileage Administrator on behalf of the 
Commission of Finance. Printed in triplicate, the 1st Copy (white), 
2d Copy (yellow), and 3d Copy (blue) are routed as indicated at 
the bottom of the form. 


STATE OF UTAH 

REQUEST FOR SPECIFIC TRAVEL AUTHORIZATION 

Your Request Number 


To the Department of Finance, 

State Capitol Building 

Request is hereby made that travel be authorized as hereinafter set forth: 

Name of Requesting Department_ 

Name of Traveler__ 

Date Leaving_ 

Date expected to return_ 

Destination of travel___ 

Leaving from_ 

Proposed .means of conveyance- 

(Private car, train, bus, etc.) 

Estimated total of expense to be incurred: $_ 

Reason for travel_ 


Signed_ 

Department Head 

Instructions: Travel authority number as shown above must appear on all 
travel claims. 


APPROVAL 

Date Approved__ 194__ Signed- 

For Commission of Finance 

Memorandum Space for Use of Division of Accounts 

Travel Voucher Number_ Amount $_ 

Travel Voucher Number- Amount $-- 

Travel Voucher Number_ Amount $- 

Other Memoranda:_ 


Routing: 

1st Copy. Accounts & Control. 

2nd Copy, Accounts & Control—then. Requesting Department. 
3rd Copy, Department Copy. 































48 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

Release, or Mileage Form, Used by the State of Washington in Operating 
Its Motor Pool. —In order to have use of a State car, an employee 
must secure a Mileage Form, authorizing its release from the pool. 
Use of the car must be authorized by a designated individual in each 
department. The date, hour, and speedometer reading is recorded 
when the car is taken out and returned. The form is printed in 
triplicate, the original on white, duplicate on pink, and triplicate 
on green. 


Original 


State of Washington 

Automobile Pool No._ Location_ 

Date 


Please release car to_ 

For trip to_ 

For the following official State Business 


No. 


Department 

By- 

Returned—Date_ Hour_ Speedo ,_ 

Taken out—Date_ Hour_ Speedo _ 

Total Miles_ 

I have had this car in my possession and certify that the above is a correct 
statement and that this car has been used only on official State business. 

Operator_ 

Charge to- License No._ 
























GOVERNMENT MILEAGE CONSERVATION 1 IN WARTIME 49 

Pool Car Time Slip for the State of California. —In and out records 
of all cars assigned to the State motor pool are kept on this form. 
One of these slips is filled out for each car as required. At the top 
of the form is given the car’s California Highway Commission 
number, license number, and make. More space is provided on the 
body of the form for recording essential data concerning use of 
the car. 


r " - — - - — -- 

i 

i 

DEPARTMENT OF PUBLIC WORKS 

DIVISION OF HIGHWAYS 

POOL CAR TIME SLIP 

DATE 

DRIVER 

OUT 

HOUR 

IN 

HOUR 

REMARKS 

i 

i 



• 1 


i 

i 


• 

• 1 


i 

i 

i _ 





! 

1 





1 

i 

1 





1 

l 





1 

1 





l - 

1 

1 





i”cr- 





































50 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

Daily Report of Car Driver for the State of South Dakota.—Following 
each day’s motor travel, the car driver must submit to a reporting 
station the form below filled out as required. The car driver must 
indicate the names, departments, and travel of all passengers, and 
the passengers must certify to the accuracy of this record. For 
State-owned vehicles, the driver must report the speedometer read¬ 
ing for both the start and finish of the trip. The form is printed in 
duplicate, the original on white paper going to the Department or 
Institution and the duplicate on yellow paper going to the Travel 
Commission. 


ORIGINAL 

STATE OF SOUTH DAKOTA 

TRAVEL COMMISSION 

Pierre, South Dakota 

DAILY REPORT OF CAR DRIVER 

Date. .7. . License No... Department.. 

Traveled from. to. . Miles... 

Number of passengers besides driver.. I .. 

NAME DEPAfeTMENT PROM TO MILES 







i 

1 


r 









1 

1 


Speedometer Reading; State owned vehicle, Start.. 

O.K. by 

Passengers 

• To Departiy^A 

Driver 

or'Institution CD 




























GOVERNMENT MILEAGE CONSERVATION IN WARTIME 51 

Daily Motor Vehicle Report, City of Zeeland, Michigan.—A type of 
control form used in a smaller operation. It provides for a daily 
record of the starting and stopping mileage; a report of purchases 
of gasoline, oil, grease, etc., and a tire inspection record. These 
daily reports are summarized on a weekly record for each equipment 
unit. 


CITY OF ZEELAND 


DAILY MOTOR VEHICLE REPORT 


Date- 


194- 


Starting 

Mileage- 


Stopping 

-Mileage- 


Oil change mileage 

Gas- 

Oil- 

Tires- 


Serial No.. 


-Gal. 

-Gal. 


Tubes- 

Grease 


-Lbs. 

-Qts. 


Alcohol -—- 

Tires inspected by:-- 

List repairs and parts used on vehicle: 



Driver’s Name 






















52 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

Official Passenger Car Travel Log In Use by the State of Michigan. • 
The Travel Log is used for reporting all trips in State-owned cars 
and all official trips in privately-owned ones. Since Michigan op¬ 
erates on a decentralized basis, reports are compiled by departments. 
A separate log is maintained for each car authorized for state 
travel. Detailed instructions for completing this form are found 
on pages 43-44. 


^ officiQ passenchr car tra\Q log 

State Mileage Rationing Administration 

Owner. .- - Nf*. :.,.y — T * Month--- 

Date 

Speedometer Read inf 

Start End 

Mile* 

Traveled 

Tri, 

Gallon* of Gaa 
Obtained 

PurpoM ef Travel 

Nam* of Uaar 

Gaa 

Sta. 

Bulk 

Tank 


Brot. For’d 












































































































































- 











Total Total* 














































































GOVERNMENT MILEAGE CONSERVATION IN WARTIME 53 

Departmental Summary Sheet Submitted by Each Department in the 
State of Michigan.—All official passenger car travel in each depart¬ 
ment for a monthly period must be summarized on this form. 
For privately owned cars, Column 3 should record only the miles 
traveled on official business and Column 4 should indicate only 
the gasoline obtained for official travel. For a brief explanation 
of the use of this form see page 44. 


DE 

Department OFFICIAL 

f~\ STATE 

PARTMENTAL summary 

PASSENGER CAR TRAVEL IOC 

MILEAGE ADMINISTRATION 

| 

Month--—__Sheet No._ 

—... • 


OWNER 

' 1 * 

s 

4 

First of Month • Knd of Month 

Speedometer 1 Speedometer 

Reading , Heading 

Mile* 

Traveled 

Gallon* of Gaa Obtained 

Gaa Station 

Bulk 

Bro’l For'd 














1 

















I 

























1 









1 






1 






1 












I 












I 











in 

| 





—-- 

1 






1 

1 

1 




j 


















i 











o 






--—- 




1 




























































































p 






—---— 


















Appr0 ’ rd ‘ Total* 





































































































54 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


Individual Record Card Used in the State of New Jersey. —One of these 
file cards is required to maintain mileage records on each vehicle 
used on government business. This card provides space for a 
monthly record of mileage and a percentage comparison for the 
same month in 1941. Space is also provided for records of tire 
mileage and tire condition. The back of the New Jersey card in¬ 
cludes additional information concerning duties of the employee, 
car uses, reasons for not using common carrier, name of employee’s 
supervisor, records of supplementary rations, etc. Some states use 
two different colored cards, one for State-owned vehicles and the 
other for privately owned ones. 


(Department or agency) 

License No_ Owner_ Address_ 

Make_ Type- Year_ Official Station_ 

Employee_ Address_ Pay-roll Title_ 

Mileage (paid) 1941_ 1/1/42 to 6/30/42__ 7/1/42 to 12/31/42— 

Monthly mileage average (paid) 1941_ 1942_ 

Miles traveled monthly in State Service 1943 in comparison to monthly average 
1941: 

1943 Plus Minus 1943 Plus Minus 


Jan. _ _ 

Feb. _ 

Mar. __ 

Apr. _ _ 

May_—_ 

June _ _ 


J uly _ _ 

Aug. __ 

Sept._ _ 

Oct._;_ _ 

Nov. __ 

Dec. _ _ 


Use 1/1/42 Yes— No__ 7/1/42 Yes__ No__ 1/1/43 Yes— No„ Storage 

-SR 1/1/43- Tire mileage (approx) (1)_ (2)_ 

(3)—(4)* -(5)- 

* Tire condition: (1) N. R. GFP (2) N. R. GFP (3) N. R. GFP (4) N. R. 
GFP (5) N. R. GFP. 

* N—new, original or standard tire; R—re-tread; G—good; F—fair; P— poor. 

































GOVERNMENT MILEAGE CONSERVATION IN WARTIME 55 

State Car Operating Cost Form of the State of New Hampshire.—This 
form is set up on a basis of the calendar year (January 1 to Decem¬ 
ber 31), and the record for each car is made on a separate sheet. 
At the end of each month^ as bills are received from central garag¬ 
ing points, cost items are posted to this* sheet. Under the head¬ 
ing “General Upkeep” are posted such items as washing, tar re¬ 
moval, etc. “Miscellaneous” includes such items as the purchase 
of dim-out shields, tire chains, etc. A totalization of the sheets 
for all vehicles provides the grand total of car-operating costs for 
the monthly balance sheet statements of the Travel Division, which 
are submitted to the Comptroller. 

State of New Hampshire—Travel Division 

STATE CAR OPERATING COST 


Car Number:_ Make:_ Body Type:. 

Maker’s No.:_ Engine No.:_ Date Placed 

in Service 










































50 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

Monthly Report of Daily Maintenance Activity Required in the State 
of Pennsylvania.—Each department, board, and commission using 
State-owned vehicles is required to report monthly on the form 
details covering mileage, maintenance, operations, and repairs for 
each piece of equipment* The reverse side of the form, illustrated 
below, provides space to record repairs and accessories purchased 
from vendors. Operators must submit with the report signed copies 
of vendors’ invoices for repairs or purchases before payment will 
be made. The front of the form is shown on the opposite page. 


O 0 

RECORD OF REPAIRS AND ACCESSORIES PURCHASED FROM VENDORS. 

Equipment No. Make 

Date 

Aothorbed 

B T 

Vendor 

Nmm 

Vendor* 

Address 

Description Work Performed 
































































































































































Total Coat 



Operator* must submit signed copies of vendors Invoices for repairs or purchases before payment will be made and will be held responsible. 















































GOVERNMENT MILEAGE CONSERVATION IN WARTIME 57 


Commonwealth 

of 

Pennsylvania 
Department of 
Property and Supplies 


Monthly Report of 
Dally Maintenance ” 
Activity—Automotive 
Equipment. 


Month _ 

Dept _ 

Location 


Equipment No. 


Make 


M 

11 


12 


IS 


14 


15 


16 


17 


£0 

21 

22 

23 


24 

25 


26 

27 

28 

29 
80 
81 
Total 


SpaadontaUf 

FU-4lo*» 

Start Stop 


-6 




Mila. 

Ooarated 

Dally 


} 

5 8 


U 


id 


?« 


I hereby certify that the Dbove mileage U correct and that UiU automobile bu been used only In the fulfillment of my duties to 

U>e Common wealth of Pennsylvania. Operator’s Signature ---- 

TWO copies this report are to be forwarded on the Ust day of each month to the agency employing the operator. Bepalrs and part. 

purchased to be noted on reverso aide. 
















































































































































































































58 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 

Gummed Sticker for Indicating Monthly Mileage Budget for Each 
Vehicle Owned by the City of Richmond, Va.—A constant reminder 
to the driver that he as an individual is contributing his part to 
the war effort, this sticker is pasted on each city-owned vehicle. 
Its purpose is to indicate the mileage allotted monthly to each 
government car. The monthly mileage is shown in the proper 
space, and the license number of the vehicle is also given. 



This car should not exceed 
_miles per month. 

It is our patriotic duty to see that 
the above mileage is not over run. 

License No- 

CAPT. A. C. HOLT, 

f ) i&tCileage c Administrator 


Post-card Report of Lubrication Service or Oil Change Used in the State 
of California.—A self-addressed Government post card is used to 
secure this record of lubrication service or oil change direct from 
the service station. The card is properly filled in indicating the 
service rendered the date, and the speedometer reading. The card 
is then mailed directly to the State Mileage Administrator. 


Department of_Div. of. 

Address_License No.. 


TYPE OF SERVICE RENDERED 




1000 MILES 


5000 MILES 

<- MISCELLANEOUS 





DATE 

SPEEDOMETER 

| C. C. Drained 

| C. C. Flushed 

Chassis 

1 Trans. Lob. 

| Diff. Lub. 

| F.W.O.D.Lab. 

o 

i 

CO 

1 

a 

A 

e 

k 

| Ditf. Drained J 

Fr. Wheets 
Packed | 

I 

'1 

c 

e 

CD 

| 

O 

R. Wheel Brgs. | 

1 

J 

Steering Gear | 

Air Cleaner | 

i 

K 

Filter 

Battery Ser*d. | 























After any Lubrication Service or Oil Change is performed on 
State of California Motor Vehicle, fill in above information. 
MAIL THIS CARD IMMEDIATELY. 


Dealer Name or Station Stamp 

o 


SIGN • (Signature in full) 


Address 










































GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


59 


rot* HMtt into o. ci.1311 

llPtKCt 

•c«rc« o*ti 


GCVtRi 


U«IT(0 |Ta*f| Of »**Ct«C* 
Off ICC Of «T» I ct AOMimSTUTIO* 


Q 

ROoftAM 


jot . 1 to wfcn 31. 10a 


aprll 1 to Juno 90. 19« 


Jdy l U Sept. < 0 . 10a 


r<t. i to Doc. 51. ioe 


RXMCNT MILEAGE COXSERVATIOX PRO* 
gCARTUlY REPORT 

to BE PPePAMED WITMIM 10 OATS FOLLOWING T>€ 1X0 OF AACX CALINCAft QUANTCR 

IT 

LOCAL tOVEWMCRT Ml LEAK AWli ISTRATORS 


St»«»TTfO »T l»*T :• (Oo'T tocri 


ACO*CS» 


tiftk*Tu*( Of COv't miut( ACM. 


OfP'ClAl POStTlOU 


tflthta too days following tn« rxj of each calendar quarter, each local government mileage administrator snou'd c'tprt in trlpUcato a report 00 opa fobh 
b-b«?,covering *11 vanities for «olc* he is respondole as an eO*- nl strator of the prograru Coe cop y of this report should pm. retair.e<j in the admim at rotor •* 
Mite, and original and one copy submitted to toe state government Mileage administrator. 

STATE IQVCRMMEMT MILEASE A 0 MIRISTRAT 0 I 9 

within ten days following toe end of each calendar quarter the state goverrmmnt mlleaoe administrator should prepare In fripllc «t« a report on or* form 
l-SAT, cover i no all vehicles used In th# service of the state, on# copy cf this resort should be retained In the adm* n 1st rate r*s files, end me original 
Submitted to the Office of Price Administration, automotive Supply Oationing Division. Washington, g. C. The m rg copy snoyld be sent to tne reg'o-al 
office of the Office of Price administration for tne region in unlch his state la located. Tne state government ml 'tag? administrator, efter examination 
for ade^iecy. should also forvmnJ to the Office of Price admim strati on. automotive Supply Pa l lotting Dlvl Sion. Washington, 0. fi.» on# copy of each quarterly 
report submitted to hi* by local government mileage atPainistrators. 

FECERAL DEFAITTMaT AMO tBEMCY MILE ARC AIKIMIIT 1 AT 0 RS 

Within ten days following the end of each calendar guarter. eecK federal mMemge administrator lit waging too. D. C.. X»ouid prepare In trtpitcete a report on 
OPa form P-56T. covering all vehicles under the jurisdiction of his department or agency. One copy of this report should ee retainod la me files of thead- 
■I nl st rator, and ma original and one copy submllted to the Office Of Price Admin ill rat Ion, Automotive Supply Bationmg O'vieion, Washington, 0. C. 

!• Mileage of Publicly and Privately Owned or leased vehicles used id Pub!Ic. Service 



■ U**BIB OF VfHiCAXS IS USE 

ao**BEB or MILAS DSIVIS IS PtBOC Biovict 

TYPE 

BfCiwaiuG or PtrotT ptatoo 

Ovaias 

SA-f 

»(• 00 

10«1 11 

ouaius cvaacHT 

*!AOTftlT 

•taeoT pftioa 

OOOIM SAM 

OvAHTta ii 

If SI If 

«lBni now 

MOW jaa.X op 
C yaaraT Tfaa to 
lao Of otrotT 
rtaioc 1/ 

ova-*5 itu( 

riatoo ia 
l»»l V Jf 

ofavf *u«i 

OF 

SOv(ti»(iT 

PSIVaT|lT 

•••CO 

rrrai 

vtHiCU 

oewio 

liasio 

PASSCYGEP V 












MOTORCTCtI 












revet 












BUB 










• 


STMCB 












TOTAL 













A/ CoAilfir Itille* p»% cars, 1 ' in th# ef 111 • 1 «4 «iti f er 19 v 11 5 / Th*!* ee'vunt eeeS net le Mile* In 

truths or hutes accoretnf te c»ese of *««• test een't's estleetes snW to IneU on report for fleet euertor of e 

• Mno retlon for which they ere •ilyiafu. ceto *y en eatorlsk i*». catena** yeer. 

Attach a separate statement to the Initial quarterly report describing measures tehe« to reduce mileage. This should cover Such natter's as the pooling 
Of cars, the methods of authoring passenger-tar travel, the assignment of csrs. *• leage-reporting methods of maintaining and operating eq*«{paeml. and 
the like. By wmy of 11 lustration please fum-sn dupl icate copies of material relat ing tc the program, such as ordinances or eieoit • ve orders, (ravel form*, 
bullet ins, important news releases.and similar matter, with later quarterly reports send copies of additional material# »N»lnQ changes and developnenta. 


I* Suggestions to Ir-prove program: (If ta* spate Selew Is Insufficient attach • separate afccsti 


1 


t-setp »*•*» 


S. MOW T« C0fCM»M£a7 KILE ACC CONSftVATIOII •’POGPAM If O IBTE8CD o 

(Thu aw.sUons ^ this ..wared •«», st the th. flrat report la a-h.lttat. On aW%.«qu*nt r.perta Intlawta significant «••••*•» 


^ Statute, ordinance, or resolution 


i 


now MAS TM| Ml IE ACC COsSIPYATlOa PPOGOAN ESTABLISHED 


order of cnief executive 


Departmental or agency order 


01 her 


aot yet In effect! Mill be put in effect on 


t»AT(i_ 


WHAT TYPE OF ttGISTttIO MOTOP VEHICLES APt ISCUJOIO MlTHlW TNf MILEAOA 
coastPvaTfOH PPOGSANt__ . 


UHhSL 


Only passenger cars end motorcycles 


Only cgnm+rcisl-type vehicles 

omer 


AUTH0MI2ATI0* FOP TPPWCL ST AUT0M09UI IS ClCAPtBt 


in 


the case of publicly-owned or leased vehicles* 


prior to travel 


after travel 


in the case of prlvateTy-m»ned or lei 
. ttrvltgi - ■ 


vehicles used In the AtClle 


prior to travel 


after travel 


TM( MIIEACI aCXtIISTPATOB'S AtfTMORITT flTESOS TO: 


AOMI SlSTRaTOe Has SOU CEPTlFYiaC AuTMOPITV fop* 


control Of use of all vehicles of the type Included el thin the 

IL alieage conservation program 

Control of use of vehicles only In certain departments.bureau*, and 

agencies. Please list exceptional 


all ration applications In^lvlng motor vehicles operated In government 
| service 






Certain types of motor vehicles or rations as foll<m»et 


n 


Gasoline sppllcatlons fbr pub!Icly-cmneW passenger c^» emd 
motorcycles 


n 


coordination of me mlleege conservation program but with ectwal 

control ever use cf motor vehicles exercised by the various de¬ 
partments. bureaus, and agenda*. 


Gasoline applications for prlvately-or^ *•*•*"« #r c * f| ^ 

|~| torcydes driven In the public service 

appl leal ion$ for Cert 1 flcates of ear aecassity for ccnrmrc lal-typ# 
PI vehicles . 


JZL 


appl I cat lone for tire* for p*<llclf-o^«3 weMdee 


LL 


|~"| applleatlone for tne ewrchmee of motor wenldea 


Ofa foa- e-5*T iaca 




































































































60 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


Maintenance Instructions Issued by the Department of the Interior 

UNITED STATES 

DEPARTMENT OF THE INTERIOR 

WASHINGTON 


August 15, lOl^l. 

Order No. 1G01. 

In view of the national emergency it is important to conserve petroleum 
products such as gasoline and lubricants. Large savings in these products can be 
effected through observance of certain proven practices. It is desired that 
employees of the Department comply with the following requirements in the 
operation of government-owned, motor-driven equipment and vehicles in the 
interest of economy and safety: 

1. Do not race the motor. 

2. Do not accelerate too fast—“pickup” moderately. 

3. Use the choke sparingly and as infrequently as possible. , 

4. Do not “ride the clutch” and see that it does not slip. 

5. Keep tires inflated to pressure recommended by manufacturer. 

G. Do not overload the vehicle. 

7. Use proper lubricants and change oil and grease regularly. 

8. Reduce engine idling time to a minimum. 

9. Stop the motor when the car is not in motion, for instance, when loading 
or unloading. 

10. Check ignition system, including coil and distributor, at regular inter¬ 
vals to see that all parts are in adjustment. Have all connections tight. 
Clean spark plugs and have electrode gaps set properly. 

11. Keep carburetor in proper adjustment for seasonal temperatures. 

12. Be sure that engine has proper compression by having the motor tuned 
up periodically and repairs made when necessary—low compression results 
in excessive fuel consumption. A reduction in compression indicates defective 
piston rings, sticky valves, worn cylinder walls, or improper valve seating, etc. 

13. Check fuel and oil lines for leaks. 

14. Keep cooling system clean and radiator filled to proper level. 

15. Always drive as far as possible to the right except when passing. 

16. Do not swerve car in going around curves. 

17. Keep within the lane when indicated on the highway. 

Gasoline and oil consumption in a vehicle in the best condition can be mate¬ 
rially reduced by traveling at reasonable speeds. A speed of 40 miles per hour 
should be the maximum, except in case of extreme emergency such as the ap¬ 
prehension of game law violators. [In Order No. 1734, dated September 11, 1942, 
the Secretary reduced the speed limit on all passenger cars, trucks, or other ve¬ 
hicles belonging to, or under the jurisdiction of, the Department to 35 miles an 
hour.] All State, municipal, and local laws and regulations on speed and driving 
of motor vehicles shall be complied with. 

It is imperative that work projects be planned and managed so that motor 
vehicle mileage and heavy equipment operation hours can be reduced without 
decreasing the effectiveness of the work; for example, arrange schedules to avoid 
cross-hauling and useless trips and do not use heavy equipment where light 
equipment will suffice. 

Observance of these requirements will result in a great saving in gasoline, fuel 
oil, and lubricants. The resultant lower operation cost per vehicle mile and 
per hour cost of heavy equipment will accrue as direct savings in Government 
funds. The observance of these rules will also result in better maintained and 
safer equipment, both items of which are highly important to all of us. 

Harold L. Ickes, 
Secretary of the Interior. 


APPENDIX C 


A Central Dispatching System for Motor Vehicles used by the Office for 
Emergency Management, Washington, D. C. 

Page 

Description of Central Dispatching System_ G2 

Figure 1, Control Board for Central Dispatching System- 63 

Figure 2, Daily Record of Motor Vehicle Use__ 63 

61 




62 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


A Central Dispatching System 

1. The purpose of the control board shown in Figure 1 is to allocate the equip¬ 
ment properly, to keep the dispatchers informed as to the availability of services, 
and to keep mileage to a minimum in order to conserve tires, gasoline, time, 
expenses, and equipment. 

2. The side or vertical line of letters represents Dispatching Stations. 

8. The top or horizontal line of letters represents Receiving Stations. 

4. In the space at the top of the board are blocks of wood, approximately 
one inch square and one-quarter inch thick. These blocks represent vehicles. 
The blocks are elementary in color; red on one side and green on the opposite. 
Green is for GO and red is for STOP. 

5. On the table with this board is an inter-communicating system with a 
direct line to each Dispatching Station represented on the board. 

6. The motors are sent out from the Central Dispatching Station and are 
allocated according to the needs of each Station. 

7. When the driver reports in to the dispatcher at the Receiving Station, the 
dispatcher immediately calls the control dispatcher and notifies him that the 
vehicie and driver are in and that they are available. 

8. Before the driver leaves this point on his next assignment, the dispatcher 
calls the control dispatcher on the direct line and reports that he is dispatching 
the motor. lie gives the number of stops and the last stop. If the last stop 
is a pick-up, he has the driver report back to the Dispatching Station. If the 
last stop is a delivery, then the control dispatcher has the driver report to the 
nearest Receiving Station that needs his services. 

9. On the board, the movements of the vehicles are enacted by means of 
the blocks. For example, Vehicle No. 1 is leaving Dispatching Station “E”. The 
driver has six stops and when he finishes his calls or deliveries, he is to report to 
Receiving Station “C”. The block would be placed where the horizontal lines 
of Station “E” and the vertical lines of Station “C” cross. The block would 
have the green side up. This indicates that Vehicle No. 1 left Station “E'\ 
and upon completion of the assignment would report to Station “C”. This is 
to prevent the overlapping of runs. Assume, for instance, that Vehicle No. 1 
leaves Station “E” and unless otherwise directed, will return there. Station 
“C” is fifty blocks from Station “E” and only six blocks from the last place the 
driver stopped. If it were not for the Control Board, that would mean he would 
have to go the fifty blocks back to Station “E”. The Control Board would, 
in this instance, eliminate the traveling of a hundred blocks. When the vehicle 
arrives at the Receiving Station, the block is turned up RED and placed in the 
space, in the vertical line of letters, for that station. The vehicle is now avail¬ 
able for service at Station “E”. 

10. Daily records on each vehicle are kept following a form like the one 
illustrated in Figure 2. 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


63 


Figube 1 


(The shaded blocks 1 and 3 are green ; the unshaded blocks 2 and 4 are red.) 



Control Board for Central Dispatching System, Office for Emergency Manage¬ 
ment, Washington, D. C. 

Figure 2 


Vehicle 

No. 

Time out 

Number of 
building 
stops 

Number of 
calls and 
deliveries 

Dispatching 

station 

Receiving 

station 

Time in 

1 

10:00 

4 

7 

E 

c 

11:35 

1 

11:55 

2 

3 

C 

F 

12:15 






























Daily Record of Motor Vehicle Use Under Central Dispatching System 


















































APPENDIX D 


A Brief Guide to the Mileage Rationing and New Passenger Automobile 
Rationing Regulations (November 1 , 1943 ) 

Page 

Gasoline_ 65 

Tires_i_ 66 

Automobiles _ 67 

64 





GOVERNMENT MILEAGE CONSERVATION IN WARTIME G5 

Securing Compliance \\ ith Mileage Rationing and Vehicle Purchase 

Regulations 


A. Gasoline 

1. The Regulations make the following distinctions in the kinds of rations to 
be issued for motor vehicles used for public purposes: 

a. Official rations. —Mileage Rationing: Gasoline Regulations 5C, Sections 
1394.7751-1394.7757. Official rations may be issued with respect to passenger 
automobiles and motorcycles (except military vehicles) owned or leased by 
Federal, State, local, or foreign governments or government agencies. 

(1) Official rations may be issued for occupational driving only, that is, 
driving in the performance of official business. With respect to each vehicle, 
the applicant must show either (i) that transportation is needed for occupa¬ 
tional purposes and that no alternate adequate means of transportation are 
available; or (ii) that a bona fide ride-sharing arrangement of the same 
kind as that required for issuance of Supplemental rations has been entered 
into. In such event, the persons to be carried need not sign the applica¬ 
tion, but their names and addresses must be listed on a sheet attached to 
the application. The Regulations should be consulted for details. 

(2) Section 1394.7753 (b) provides that “each application for official rations 
must be certified by a government mileage administrator (or by his author¬ 
ized agent) if one has been designated by the government or government 
agency to exercise authority to certify such applications on behalf of the unit 
of government or the specified branch thereof which owns or leases the 
vehicle for which application is made. If no such government mileage admin¬ 
istrator has been designated, such application must be certified by an officer 
empowered to authorize or supervise travel for the government or govern¬ 
ment agency which owns or leases the vehicle for which the ration is sought.” 

b. Transport rations. —Ration Order 5C, Sections 1394.7801-1394.7807. 
Transport rations are intended for use by (1) “commercial vehicles” as 
defined in the Regulations, such as busses, trucks, ambulances or hearses, 
taxicabs or jitneys and the like, and, (2) all types of vehicles owned or 
leased by the Military and Naval Forces of the United States or by State 
military forces. 

(1) Commercial vehicles under regulations of the Office of Defense Trans¬ 
portation. General Order ODT-21 provides that no commercial vehicles as 
defined in the Regulations, except as stipulated in (2) below, may be operated 
without a Certificate of War Necessity issued by the Office of Defense Trans¬ 
portation, and no ration may be issued unless such a Certificate is presented. 
In case of doubt, the matter should be referred for decision to the Office, of 
Defense Transportation. 

(2) Military vehicles which are exempt from control by the Office of Defense 
Transportation. 

Vehicles owned or leased by the Armed Forces of the United States or by a 
State may be operated without a Certificate of War Necessity, and hence may 
receive rations without presenting this Certificate. 

c. Nopprcfeircd supplemental rations. —Ration Order 50, Section 1394.7701- 
1394.7705. Nonpreferred Supplemental rations are issued for passenger auto¬ 
mobiles and motorcycles other than official and fleet vehicles for occupational 
mileage in excess of the “A” ration. 

(1) Supplemental rations may be issued to an officer, agent, representative, 
or employee of a government or a government agency for driving in a privately 
owned or leased passenger car or motorcycle in the performance of official 
business. 

(2) The applicant must show that the mileage is for occupational purposes 
and that either a bona fide ride-sharing agreement has been made pursuant to 
which at least four persons will be regularly carried or that as many persons 
as can be reasonably transported are carried and that no adequate alternative 
means of transportation exist. Where rapid transit systems exist or where 
an area is declared to have unfilled public transportation facilities, the Board 
may deny Supplemental mileage, even where full ride-sharing agreement has 
been made, if the applicant can use such means of transportation. 

(3) An application for supplemental rations for driving in the public 
service “must be certified, as indicated thereon, by a government mileage ad- 


60 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


ministrator (or by Ins authorized agent) if one has been designated by such 
government or government agency to exercise authority to certify suchj. *PP 
cations on behalf of the unit of government or the specified branch theieof 
in respect to which the application is made. If no such government mileage 
administrator has been designated, such application must be certified by an 
officer who is empowered to authorize or supervise travel for such government 
or government agency.”—Section 1394.7704 (a) (5). . ,, 

(4) Ordinarily, the mileage administrator certifies only that part of the 
nonpreferred supplemental ration application which involves driving in line 
of duty. However, if he is charged by his government with responsibility for 
supervising ride-sharing groups for home-to-work driving, he may also certify 
such mileage. 

d. Preferred supplemental rations. —Ration Order 5C, Section 1394.7706. 

- Supplementary mileage in excess of that provided by the “A” and “B” ration 
books is referred to as preferred mileage. 

(1) Preferred mileage may be issued to an agent, officer, representative, or 
employee of a government or government agency for driving a privately owned 
or leased passenger car or motorcycle on official business, who either holds an 
elective office or who is compensated by such government or government agency 
for his personal services or for travel expenses incurred in the travel for 
which preferred mileage is sought. 

(a) Eligibility of government agents, officers, representatives, or employees 
for preferred mileage differs from nonpreferred eligibility in that such officers 
or employees must either hold an elective office or receive compensation for their 
personal services or for travel expenses incurred in the travel for which pre¬ 
ferred mileage is sought. This provision excludes volunteer workers for pre¬ 
ferred eligibility as government workers. Certain classes of volunteer govern¬ 
ment workers have been made eligible for preferred mileage in subsection (x) 
which has been added to Section 1394.7706. 

(&) The tests described above in Section (c) (2) must be met. 

(c) Daily or periodic travel between home or lodging and a fixed place of 
work is not deemed the performance of official business. However, travel by 
members of federal and state legislative bodies between their place of resi¬ 
dence and the city or town of legislative session is deemed the carrying out of 
official functions. A similar definition is given to travel within the city or 
town of the legislative session' and within the legislators’ respective legislative 
district or elsewhere which involves the carrying out of their functions and 
duties as legislators. However, daily or periodic travel between home or lodg¬ 
ings and a fixed place of work is not considered official business. 

(2) All applications for preferred supplemental rations must be certified as 
indicated above in Section (c) (3). The certification of volunteer worker ap¬ 
plications does not come within the jurisdiction of the government mileage ad¬ 
ministrators. 


B. Tires 

Tires for passenger cars and commercial-type motor vehicles are secured as 
follows, under the Tire Regulations, Ration Order 1A: 

1. Passenger cars. —Eligibility for Grade I or III tire is determined by the 
mileage allowed by gasoline ration, provided all the other eligibility require¬ 
ments are met, including proof of need and periodic inspection. Generally, 
a new tire cannot be obtained if the applicant has a recappable tire carcass. 
Vehicles required to answer emergency calls at high rates of speed, however, 
such as police cars, are eligible for Grade I tires irrespective of the mileage 
allowed. Sections 1315.501, 1315.502, 1315.503. 

2. Commercial-type motor vehicles. —Eligibility for tires is determined by 
the function performed by the vehicle. The Regulations provide eligibility for 
certain commercial motor vehicles whose functions are considered essential 
and includes vehicles used exclusively as ambulances, for fire fighting, for the 
maintenance of sanitation services, and for road construction purposes. Ex¬ 
cluded from eligibility for replacement are commercial motor vehicles whose 
functions are deemed nonessential, an example of which is the transportation 
of materials or services solely for landscaping or the beautification of a con¬ 
struction project. Even when List A functions are performed by the vehicle, 
the Local Board may determine that the functions performed by the use of 
the tires are not essential to the public health, public safety, or the war effort, 


GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


G7 


and the tire application may be denied. Thus, a truck delivering an essential 
commodity may be denied tires because an alternative adequate means of 
transportation not requiring the use of rubber is available. 

All applications for tires or tubes are made on OPA Form R-l and R-l Re¬ 
vised, except in the case of emergency reserve applicants. Such applications 
are made on Form OPA R-19. 

C. Motor Vehicles 

1. Passenger Automobiles 

a. A government or government agency may acquire a 1942 car list priced 
at or below $1,500, according to Revised Price Schedule No. 85, for certain pur¬ 
poses provided it needs a car for its own use and does not have the use of a 
serviceable one for the specified purpose. The uses for which such a car may be 
acquired are listed in Section 1.3 (a), appearing in Amendments 2 and 5 to 
Ration Order No. 2B. 

b. A government or government agency may acquire a 1942 car list priced 
over $1,500, according to Revised Price Schedule No. 85, or any convertible car 
regardless of price, provided it needs a car and does not have the use of a service¬ 
able one. 

In either of the above cases, application is made on Form It-213 (Revised), 
either in person or by mail, to the Local War Price and Rationing Board serving 
the area where the car will normally be garaged. 

Federal government agencies make application directly to the Office of Price 
Administration, Washington, D. C., on Form R-21G or on any other form 
approved by the Office of Price Administration. However, if the agency has 
authorized the Procurement Division of the Treasury Department to buy new 
cars for it, the application must be filed with the Procurement Division. 

The following may acquire a 1942 car in exchange for a Government Exemp¬ 
tion Permit issued by the War Production Board: 

(1) Army and Navy of the United States. 

(2) United States Maritime Commission. 

(3) Panama Canal. 

(4) Coast and Geodetic Survey. 

(5) Coast Guard. 

(6) Civil Aeronautics Authority. 

(7) National Advisory Committee for Aeronautics. 

(8) Office of Scientific Research and Development. 

(9) Office- of Lend-Lease Administration. 

(10) War Shipping Administration. 

(11) A person who acquires a 1942 car for export to and use in any foreign 

country. . . 

c. A government or government agency may acquire a 1942 car list priced rit 
or above $2,500, according to Revised Price Schedule No. 85, or any 1941 car 
driven less than 1,000 miles, provided the car will be used in work contributing 
to the war effort or the public welfare. 

In this case, a statement (described in Ration Order 2B, Section 1.2) is signed 
by the buyer and seller and is then sent to the Office of Price Administration, 
Washington, D. C. Upon receipt of this statement, a clearance statement per¬ 
mitting the car to be registered is issued. Provided the car is a 1942 model 
a nd provided that the conditions of Section 1.2 are satisfied. No clearance 
statement to register a 1941 car is necessary. 

(L There are no restrictions on 1911 cars driven over 1,000 miles, or on any 
other previous models. 

c Departments and agencies filing applications in Washington, D. C., should 
consult Operating Instruction No. 1-C (Paragraph 3103) of the Automobile 
Guide to Automobile Rationing Regulations for special procedures which apply. 

2. New commercial-type vehicles. —Application for the purchase of new com¬ 
mercial-type vehicles is made on Form WPB-G63, formerly PD-310. This form 
may be secured from any truck dealer or from the local allocation officer in the 
Bureau of Motor Carriers, Interstate Commerce Commission. It is then sub¬ 
mitted to the local allocation officer. In case the application is disapproved by 
the local allocation officer, the applicant has the right, under General Conserva¬ 
tion Order M-100, to file an appeal within 30 days from date of disapproval 
addressing his letter of appeal to the chairman of the appeal board in care of 
of the local allocation officer. 


APPENDIX E 


A Directory of Federal and State Government Mileage Administrators 
and of OPA and ODT National and Field Offices (October 15, 1943) 

Page 

Federal Mileage Administrators___ C9 

State Mileage Administrators__,_ 70 

Office of Price Administration_ 71 

Office of Defense Transportation_^__ 72 

68 






GOVERNMENT MILEAGE CONSERVATION IN WARTIME C9 


Federal Mileage Administrators 
Washington, D. C. 

Agriculture-Arthur B. Thatcher. 

Office of Economic Warfare__EH Glade 

Bureau of the Budget-Jacob Hale. 

Civil Aeronautics Board_ G. L. Zuch. 

Civil Service Commission_H. G. Porter. 

Commerce Department-John S. Collins. 

Coordinator of Inter-American Affairs_Lawrence B. Kinports. 

Federal Bureau of Investigation_C. A. Tolson. 

Federal Communications Commission_Stacy Norman. 

Federal Deposit Insurance Corporation_Neil G. Greensides. 

Federal Power Commission_Leon M. Fuquay. 

Federal Reserve System-Fred A. Nelson! 

Federal Security Agency-Taylor H. McCauley. 

Federal Trade Commission_Otis B. Johnson. 

Federal Works Agency_Ernest E. Hall. 

General Accounting Office___Reed F. Martin. 

Interior Department_Floyd E. Dotson. 

Interstate Commerce Commission_C. E. Calvert. 

Justice Department_II. O. Donaldson. 

Labor Department-James E. Dodson. 

Maritime Commission_R. L. McDonald. 

National Advisory Committee for Aeronautics_Ralph Ulmer. 

National Archives_Frank P. Wilson. 

National Capital Park and Planning Commission.. T. S. Settle. 

National Gallery of Art-George W. Greer. 

National Housing Agency_L. E. Williams. 

Federal Housing Administration_Wesley Zane. 

Federal Public Housing Authority-George A. Baird. 

Federal Home Loan Bank Administration_J. Francis Moore. 

National War Labor Board_John Meyers. 

Navy Department_Arthur M. Hill. 

Office of Alien Property Custodian (Chicago, Ill.)— It. F. Linehan. 

Office of Censorship_Lt. D. D. Hall. 

Office of Civilian Defense_Gilbert Bonnstetter. 

Office of Defense Transportation_C. N. Leigh. 

Office for Emergency Management_John P. Walsh. 

Office of Lend-Lease Administration_Philip Mudd. 

Office of Price Administration_Glendon J. Mowitt. 

Office of Scientific Research and Development-Cleveland Norcross. 

Office of Strategic Services-John A. Colborn, Jr. 

Office of War Information_John Pritchard. 

Panama Canal- Sam Grier. 

Washington Office_R. E. Ramsey. 

Post Office Department_A. G. Biedenweg. 

Railroad Retirement Board (Chicago, Ill.)-James J. Ryan. 

Reconstruction Finance Corporation-Frank Tracy. 

Securities and Exchange Commission- Hastings P. Avery. 

Smaller War Plants Corporation--Richard K. McKey. 

Smithsonian Institution--— H. S. Bryant. 

State Department-- M. L. Kenestrick. 

Tennessee Valley Authority (Knoxville, Tenn.)-Charles E. Lex, Jr. 

Treasury Department_John D. Larson. 

Veterans’ Administration-*-C. W. Bailey. 

War Department_Maj. Gen. R. L. Maxwell. 

War Manpower Commission-Lt. Col. John L. Newbold. Jr. 

War Production Board_Robert S. Deman. 

War Relocation Authority-Col. L. E. Fiero. 

















































70 MANiUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 
State Mileage Administrators 


Alabama: Allen Hargrove, 211 High¬ 
way Building, State Capitol, Mont¬ 
gomery, Ala. 

Arizona: E. H. Braatelien, Arizona 
Highway Department Building, 1701 
West Jackson St., Phoenix, Ariz. 

Arkansas: Bryan Sims, State House, 
Little Rock, Ark. 

California: A. H. Henderson, State 
House, Sacramento, Calif. 

Colorado: William Williams, State 
House, Denver, Colo. 

Connecticut: Edward Geissler, P. O. Box 
60, Hartford, Conn. 

Delaware: Walter B. McKendrick, Jr., 
State Capitol, Dover, Del. 

District of Columbia: Col. J. D. Ar¬ 
thur, District Building, Washington, 
D. C. 

Florida: Jesse J. Gilliam, Highway Pa¬ 
trol Building, Tallahassee, Fla. 

Georgia : Hon. Ellis Arnall, State House, 
Atlanta, Ga. 

Idaho: G. H. Davis, State House, Boise, 
Idaho. 

Illinois: W. W. Polk, Centennial Build¬ 
ing, Springfield, Ill. 

Indiana: Ralph E. Wilson, Room 304, 
State House, Indianapolis, Ind. 

Iowa: George Hesalroad, State House, 
Des Moines, Iowa. 

Kansas: William A. Biby, New Eng¬ 
land Building, Topeka, Kans. 

Kentucky: Robert Jewell, State Office 
Building, Frankfort, Ky. 

Louisiana: W. H. Mecom, State Capi¬ 
tol Annex, Baton Rouge, La. 

Maine: Robert Faulkner, State Capitol, 
Augusta, Maine. 

Maryland: Capt. Andrew T. Conner, 
Pikesville Armory, Pikesville, Md. 

Massachusetts: George J. Cronin, State 
House, Boston, Mass. 

Michigan: Frank W. Herrick, Bank of 
Lansing Bldg., Lansing 4. Mich. 

Minnesota: Eldon Rowe, Highway Pa¬ 
trol Building, Saint Paul, Minn. 

Mississippi: W. O. Tatum, Box 785, Hat¬ 
tiesburg, Miss. 

Missouri: Col. M. Stanley Ginn, State 
Office Building, Jefferson City, Mo. 

Montana: Max Ennis, State Highway 
Department, Helena, Mont. 


Nebraska: Wardner G. Scott, State 
Capitol Bldg., Lincoln, Neb. 

Nevada: Robert A. Allen, State Capi¬ 
tol Building, Carson City, Nev. 

New Hampshire: Harry C. Brunei, 
State Capitol Building, Concord, N. H. 

New Jersey: Wayne T. Cox, State 
House Annex, Trenton, N. J. 

New Mexico: F. M. Limbaugh, State 
Capitol Building, Santa Fe, N. Mex. 

North Carolina: W. H. Rogers, Jr., 
State House, Raleigh, N. C. 

New York: C. J. Fletcher, Capitol 
Building, Albany, N. Y. 

North Dakota: C. J. Crawford, High¬ 
way Department, Bismarck, N. Dak. 

Ohio: Clyde C. Hadden, State House, 
Columbus, Ohio. 

Oklahoma: Nelson H. Newman, State 
Capitol Building, Oklahoma City, 
Okla. 

Oregon: Floyd J. Cook, State Capitol, 
Salem, Oreg. 

Pennsylvania: T. Elmer Transeau, Bu¬ 
reau of Highway Safety, Harrisburg, 
Pa. 

Rhode Island: G. Merlyn O’Keefe, 
Room 220, State Office Building, 
Providence, R. I. 

South Carolina: J. S. Williamson, 
State House, Columbia, S. C. 

South Dakota: A. B. Blake, Post Office, 
Pierre, S. Dak. 

Tennessee: Clyde S. Jones, Tennessee 
State Office Building, Nashville, 
Tenn. 

Texas: Col. Homer Garrison, Camp 
Mabry, Austin, Tex. 

Utah: J. H. Shaw, State Capitol 
Building, Salt Lake- City, Utah. 

Vermont: Hubert E. Sargent, Highway 
Department Building, Montpelier, Vt. 

Virginia: Burton Marye, Jr., Memorial 
Hall, 1201 East Broad Street, Rich¬ 
mond, Va. 

Washington: J. D. Whittall, Highway 
Patrol, Olympia, Wash. 

West Virginia: Melton M. Maloney, 
State Capitol Building, Charleston, 
W. Va. 

Wisconsin: August Frey, Room 12-A 
South, State Capitol, Madison, Wis. 

Wyoming: W. E. Davis, State High¬ 
way Department, Cheyenne, Wyo. 



GOVERNMENT MILEAGE CONSERVATION IN WARTIME 71 

Office of Price Administration 
National Office, Washington 25, D. C. 

Director, Automotive Supply Rationing Division, Charles F. Phillips. Chief, 
Gasoline Rationing Branch, Richard C. Harrison. Head, Government Mile¬ 
age Conservation Program, R. Wallace Brewster. 


Field Offices 
region i 

Regional Office, 55 Tremont Street, Bos¬ 
ton, Mass. 

District Offices 

55 Allyn Street, Hartford, Conn. 

151 Water Street, Augusta, Maine. 

7 Beacon Street, Boston, Mass. 

15 Capitol Street, Concord, N. H. 

938 Hospital Trust Building, Provi¬ 
dence, R. I. 

Pavilion Hotel, Montpelier, Vt. 

region ii 

Regional Office, Empire State Building, 
New York 1, N. Y. 

District Offices 

102 Pennsylvania Railroad Building, 
Wilmington, Del. 

5601 Connecticut Avenue, Washington, 

D. C. 

Baltimore Trust Building, Baltimore, 
Md. 

Broadway-Stevens Building, 300 Broad¬ 
way, Camden, N. J. 

20 Washington Place, Newark, N. J. 

Broad Street National Bank Building, 
145 East State Street, Trenton, N. J. 

Empire State Building, New York 1, 
N. Y. 

112 State Street, Albany, N. Y. 

Telephone Company Building, Bing¬ 
hamton, N. Y. 

190 Delaware Avenue, Buffalo, N. Y. 

Syracuse-Kemper Building, Syracuse, 
N. Y. 

813 New Broad Street Station Building, 
Philadelphia, Pa. 

Rothert Building, Twelfth Avenue and 
Twelfth Street, Altoona, Pa. 

Commerce Building, Erie, Pa. 

Blackstone Building, Market Street, 
Harrisburg, Pa. 

205 Fulton Building, Pittsburgh, Pa. 

Lincoln Trust Building, Scranton, Pa. 

830 Government Place, Williams¬ 
port, Pa. 

region m 

Regional Office, 863 Union Commerce 
Building, Cleveland, Ohio. 


District Offices 

510 North New Jersey Street, Indian¬ 
apolis, Ind. 

700 Kenyon Building, Louisville, Ivy. 

152 East Short Street, Lexington, Ky. 

600 Griswold Avenue, Detroit, Mich. 

506 Keeler Furniture Building, Foun- 

, tain Street, Grand Rapids, Mich. 

101% East Ludington Street, Iron Moun¬ 
tain, Mich. 

135 North Water Street, Saginaw, Mich. 

68 East Gay Street, Columbus, Ohio. 

605 Union Trust Building, Cincinnati, 
Ohio. 

Union Commerce Building, Cleveland, 
Ohio. 

Home Bank Building, Toledo, Ohio. 

217 Peoples Building, Charleston, W. Va. 

Fidelity Building, Wheeling, W. Va. 

region iv 

Regional Office, Candler Building, 
Peachtree Street, Atlanta, Ga. 

District Offices 

Bell Building, Montgomery 4, Ala. 

Phoenix Building, Birmingham, Ala. 

Ninth Floor, Barnett National Bank 
Building, Jacksonville, Fla. 

44 Pryor Street, Atlanta, Ga. 

Blun Building, 35 Bull Street, Savan¬ 
nah, Ga. 

Tower Building, Jackson, Miss. 

227 East Edenton Street, Raleigh, N. C. 

Law Building, 730 East Trade Street, 
Charlotte, N. C. 

Liberty Life Building, Columbia, S. C. 

Stahlman Building, Nashville, Tenn. 

2113 Sterrick Building, Memphis, Tenn. 

Schmidt Building, Seventh and Franklin 
Streets, Richmond, Va. 

Frigidaire Building, 29 West Franklin 
Road, Roanoke, Va. 

region v 

Regional Office, Fidelity Building, 1000 
Main Street, Dallas, Tex. 

District Offices 

Commercial National Bank Building, 
Little Rock, Ark. 

York Rite Building, Wichita, Kans. 

Canal Bank Building. New Orleans, La. 

720 Ardls Building, Shreveport, La. 



72 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


640 Paul Brown Building, St. Louis, Mo. 

Mutual Interstate Building, Kansas City 
6, Mo. 

Fifth Floor, Key Building, Oklahoma 
City, Okla. 

Mayo Building, Tulsa, Okla. 

Fort Worth Club Building, Fort Worth, 
Tex. 

Rio Grande Building, 1100 Main Street, 
Dallas, Tex. 

802 Electric Building, Houston, Tex. 

208 Lubbock National Bank Building, 
Lubbock, Tex. 

Majestic Building, San Antonio, Tex. 
region vi 

Regional Office, 226 West Jackson Bou¬ 
levard, Chicago, Ill. 

District Offices 

801 West Adams Street, Springfield, Ill. 

1630 Fifth Avenue, Moline, Ill. 

1100 Alliance Life Insurance Building, 
410 South Main Street, Peoria, Ill. 

228 North La Salle Street, Chicago, Ill. 

Liberty Building, DCs Moines, Iowa. 

Frances Building, Fifth and Pierce 
Streets, Sioux City, Iowa. 

W-1281 First National Bank Building, 
St. Paul, Minn. 

600 Christie Building, 120 North Fourth 
Avenue, Duluth, Minn. 

Ill East Sixth Street, North Platte, 
Nebr. 

City 'National Bank Building, Omaha, 
Nebr. 

Universal Building, 510 Fourth Avenue 
North, Fargo, N. Dak. 

405% Eighth Street, East Sioux Falls, 
S. Dak. 

Plankington Building, 161 West Wiscon¬ 
sin Avenue, Milwaukee, Wis. 


414 East Walnut Street, Green Bay, Wis. 

La Crosse Building, Fifth Avenue and 
Jay Street, La Crosse, Wis. 

Region VII 

Regional Office, 506 Kittredge Building, 
Denver, Colo. 

District Offices 

420 Kittredge Building, Denver, Colo. 

Capital Securities Building, Boise, 
Idaho. 

Placer Hotel Building, Main and Grand 
Streets, Helena, Mont. 

Rosenwald Building, Albuquerque, N. 
Mex. 

Atlas Building, Salt Lake City, Utah. 

600 East Twenty-fifth Street, Cheyenne, 
Wyo. 

Region VIII 

Regional Office, 1355 Market Street, San 
Francisco 3, Calif. 

District Offices 

17 West Van Buren Street, Phoenix, 
Ariz. 

Western Pacific Building, 1031 South 
Broadway, Los Angeles, Calif. 

California Fruit Building, Fourth and J 
Streets, Sacramento, Calif. 

540 San Diego Trust & Savings Build¬ 
ing, 530 Broadway, San Diego, Calif. 

1355 Market Street, San Francisco, Calif. 

430 Patterson Building, Fresno, Calif. 

285 South Virginia Street, Reno, Nev. 

Bedell Building, 520 South West Sixth 
Avenue, Portland, Oreg. 

1338 Fourth Avenue, Seattle, Wash. 

Sun Life Building, 1023 Riverside Street, 
Spokane, Wash. 


Office of Defense Transportation 

Division of Motor Transport, National Office, Washington 25, D. C., 
Director, H. O. Arnot 


District Offices 
region i 

5410 Empire State Building, New York, 
N. Y. 

110 Ann Street, Hartford, Conn. 

152 Temple Street, New Haven, Conn. 
148 Exchange Street, Bangor, Maine. 

185 Devonshire Street, Boston, Mass. 
196 Worthington Street, Springfield, 
Mass. 

122 North Main Street, Concord, N. H. 
3060 Broad Street, Newark, N. J. 

143 East State Street, Trenton, N. J. 


Room 1122-A, 112 State Street, Albany, 
N. Y. 

64 Henry Street, Binghamton, N. Y. 

1507 Genesee Building, Buffalo, N. Y. 

477 Congress Street, Portland, Maine. 

Masonic Temple Building, Peekskill, 
N. Y. 

411 Commerce Building, Rochester, N. Y. 

1016 State Tower Building, Syracuse, 
N. Y. 

206 1st National Bank Building, Utica, 
N. Y. 

235 Hospital Trust Building, Provi¬ 
dence, R. I. 

79 Main Street, Montpelier, Vt. 




GOVERNMENT MILEAGE CONSERVATION IN WARTIME 


region n 

518 Stephen Girard Building, 21 South 
Twelfth Street, Philadelphia, Pa. 

81 Lockerman Street, Dover, Del. 

Barber-Ross Building, Washington, D C. 

100 Equitable Building, Baltimore, Md. 

707 Earle Building, Hagerstown, Md. 

1616 Pacific Avenue, Atlantic City, N. J. 

306 Colonial Building, Allentown, Pa. 

1207 Twelfth Avenue, Altoona, Pa. 

808 Commerce Building, Erie, Pa. 

Blackstone Building, Harrisburg, Pa. 

620 Fulton Building, Pittsburgh, Pa. 

Dime Bank Building, Scranton, Pa. 

60 Haddington Building, Norfolk, Va. 

17 North Seventh Street, Richmond, Va. 

112 West Kirk Avenue, Roanoke, Va. 

REGION III 

705 Massey Building, Birmingham, Ala. 

524 Federal Building, Mobile, Ala. 

335 First National Bank Building, Mont¬ 
gomery, Ala. 

811 George Washington Annex, Jack¬ 
sonville, Fla. 

1504 Security Building, Miami, Fla. 

215 Rutland Building, Orlando, Fla. 

311 Tallahassee Administration Build¬ 
ing, Tallahassee, Fla. 

725 Stovall Professional Building, 
Tampa, Fla. 

601 Mortgage Guarantee Building, At¬ 
lanta, Ga. 

1117 Southern Finance Building, 
Augusta, Ga. 

1110 Bankers Insurance Building, 
Macon, Ga. 

602 Realty Building, Savannah, Ga. 

522 Bunn Building, Waycross, Ga. 

Macon Building, Jackson, Miss. 

313 Jackson Building, Asheville, N. C. 

108 Charlotte Law Building, Charlotte, 
N. C. 

704 Capitol Club Building, Raleigh, N. C. 

614 Murchison Building, Wilmington, 
N. C. 

531 Nissen Building, Winston-Salem, 

N. C. 

Palmetto Building, Columbia, S. C. 

730 Market Street, Chattanooga, Tenn. 

416 Fidelity Bankers Trust Building, 
Knoxville, Tenn. 

Room 1506, Madison Building, Memphis, 
Tenn. 

001 Medical Arts Building, Nashville, 
Tenn. 

REGION IV 

Security Trust Building, Lexington, Ky. 

1 Kenyon Building, Louisville, Ky. 

115 South Mitchell Avenue, Cadillac, 
Mich. 

7310 Woodward Street, Detroit, Mich. 

503 Keeler Building, Grand Rapids, 
Mich. 


73 

200 North Capitol Avenue, Lansing, 
Mich. 

201 Board of Commerce Building, Sag¬ 
inaw, Mich. 

116 Cleveland Avenue, Canton, Ohio. 

1540 Union Trust Building, Cincinnati, 
Ohio. 

3067 New Post Office Building, Cleve¬ 
land, Ohio. 

3330 A. I. U. Building, Columbus, Ohio. 

Commercial Building, Dayton, Ohio. 

United Building, Toledo, Ohio. 

Union National Bank Building, Youngs¬ 
town, Ohio. 

17 North Fourth Street, Zanesville, 
Ohio. 

203 Atlas Building, Charleston, W. Va. 
region v 

Old Post Office Building, Cairo, Ill. 

Room 468, 209 South Wells Street, Chi¬ 
cago, Ill. 

206 Adams Building, Danville, Ill. 

1100 Alliance Life Building, Peoria, Ill. 

W. C. U. Building, Quincy, Ill. 

708 Rockford Trust Building, Rockford, 
Ill. 

817 Meyer Building, Springfield, Ill. 

203 American Trust & Savings Bank 
Building, Evansville, Ind. 

116 East Wayne Street, Fort Wayne, 
Ind. 

901 Circle Tower Building, Indianapolis, 
Ind. 

Tower Building, South Bend, Ind. 

Chamber of Commerce Building, Terre 
Haute, Ind. 

510 Kahl Building, Davenport, Iowa. 

1416 Des Moines Building, Des Moines, 
Iowa. 

303 Forester’s Building, Mason City, 
Iowa. 

Christie Building, Duluth, Minn. 

Metropolitan Life Building, Minneapolis, 
Minn. 

202*4 Third Street, Bismarck, N. Dak. 

304 Universal Building, Fargo, N. Dak. 

101 V 2 S. Pierre Street, Pierre, S. Dak. 

Western Surety Building, Sioux Falls, 

S. Dak. 

Columbus Building, Green Bay, Wis. 

602 Exchange Building, La Crosse, Wis. 

1 West Main Street, Madison, Wis. 

5006 Plankinton Building, Milwaukee, 
Wis. 

First American State Bank Building, 
Wausau, Wis. 

region vi 

913 Wallace Building, Little Rock, Ark. 

214 West Sixth Street, Topeka, Kans, 

Suite 200, York Rite Building, Wichita, 
Kans. 



74 MANUAL FOR GOVERNMENT MILEAGE ADMINISTRATORS 


205 Federal Post Office Building, Jef¬ 
ferson City, Mo. 

Fidelity Building, Kansas City, Mo. 

810 Woodruff Building, Springfield, Mo. 

818 Olive Street, St. Louis, Mo. 

601 Jeffers Street, North Platte, Nebr. 

811 City National Bank Building, Omaha, 
Nebr. 

REGION VII 

804 Triad Building, Baton Rouge, La. 

1610 Canal Building, New Orleans, La. 

609 Ricon-Brewster Building, Shreve¬ 
port, La. 

316 Rosenwald Building, Albuquerque, 
N. Mex. 

226 Key Building, Oklahoma City, Okla. 

Petroleum Building, Tulsa, Okla. 

1008 Fisk Building, Amarillo, Tex. 

418 Scarbrough Building, Austin, Tex. 

1005 Mercantile Bank Building, Dallas, 
Tex. 

516 Caples Building, El Paso, Tex. 

926 Electric Building, Houston, Tex. 

623 Lubbock National Bank Building, 
Lubbock, Tex. 

S03 San Angelo National Bank Build¬ 
ing, San Angelo, Tex. 

1516 Transit Tower, San Antonio, Tex. 

218 Professional Building, Waco, Tex. 


REGION viii 

702 Midland Savings Building, Denver, 
Colo. 

East 7th and Bradford Streets, Pueblo, 
Colo. 

221 Idaho Building, Boise, Idaho. 

302 Securities Building, Billings, Mont. 
Old School Building, Butte, Mont. 

329 Atlas Building, Salt Lake City, Utah. 
Consolidated Royalty Building, Casper, 
Wyo. 

505 Majestic Building, Cheyenne, Wyo. 


REGION IX 

328 Security Building, Phoenix, Ariz. 

201 Patterson Building, Fresno, Calif. 
212 Western Pacific Building, Los An¬ 
geles, Calif. 

515 Forum Building, Sacramento, Calif. 
Room 407, 1355 Market Street, San 
Francisco, Calif. 

275 South Virginia Street, Reno, Nev. 
204 West Main Street, Medford, Oreg. 
1130 American Bank Building, Port¬ 
land, Oreg. 

822 Vance Building, Seattle, Wash. 

217 Hutton Building, Spokane, Wash. 


u. S. GOVERNMENT PRINTING OFFICBi 1943 



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